Eligibility and Enrollment
Extended Day Enrichment Program participants must be school age and meet the basic entry-level criteria in the areas of self-care, communication, mobility, and social-emotional development. All participants must complete the Extended Day Enrichment Program Registration Form prior to program participation.
Arrival and Departure
For the safety and well-being of participants, each child must be signed in and out by a parent or guardian. No child will be released to a person not authorized in writing by the custodial parent. If someone other than the regular pick-up person comes to pick up the child we will ask for a picture I.D. to verify the identity of the person. Only the people listed on the registration form may sign the child out. Parents should pick up their children at the drive-thru. Please allow 5-10 minutes for your child to come as we will be using all areas of the school.
Attendance is taken daily for each grade level. Parents are to call and leave a message on the voicemail by if their child will not be attending on his/her regularly scheduled days. The front office does not supply a list of daily absences. It is our policy that if a child does not arrive at the program as intended, the Director will try and contact the parents. Absentees without prior notification may be mistaken for a missing child and unnecessary concern and time spent in searching for the child may occur.
Payment of Fees
Fees are to be paid in full by the appropriate due date. If this is not financially feasible, participants may pay the drop-in rate each day. No other method of fee payment or credit has been approved by the School Board. Children may not attend until the program fees are paid. Please make your checks payable to ROBERTS EDEP. A $20.00 fee will be charged for payments received after the due date! A separate check must be written for each cycle payment. Refer to your monthly EDEP magnet schedule for actual fee payment due dates. Children are signed up for specific days each session. All children must attend on their regularly scheduled days. Schedules are prearranged so days May not be traded or substituted. No refunds are permitted after the first day of each session, except for the cases of prolonged illness (two weeks or longer) or family relocation. Parents must request the refund. The program does not provide itemized statements for tax purposes. Please keep your receipts for accurate records of your expenses. Receipts will be available 3 days after the checks have been submitted.
Late Pick-Up Fees
The Extended Day Enrichment Program ends at Parents who are late picking up their children will be assessed a late fee. Payment is due at the time the child is picked up.
To achieve the goal of providing quality enrichment programs for children in an environment of cooperation and respect, all members of the Extended Day Enrichment Program staff utilize positive discipline practices. These policies and practices are consistent and conform to the school's discipline policy. If these discipline practices do not facilitate the appropriate behavior, the child's parents will be asked to join in a conference. If a student chooses not to, or cannot demonstrate appropriate behaviors within the program, their behavior will be interpreted to mean that the student does not have the desire to participate in the program. At such time, the student will leave the program at the request of the Extended Day Enrichment Program Director. Should it be deemed that the participant is capable, but chooses not to behave in an appropriate manner, no refund will be given.
Should a child become ill while participating in the Extended Day Enrichment Program, parents will be contacted to pick up the child from the program. Children may not be dismissed from the school’s clinic to attend the after school program.
The Extended Day Enrichment Program does not carry accident insurance on participants. It is the parent's responsibility to carry adequate accident insurance. Such a policy is available through Leon County Schools. Check with the school secretary for an application.
Whenever your child is to be given prescription or over the counter medicine, the parents must provide the Director a completed signed Medication Authorization Form. The form can be obtained from the main office. We may not distribute medication unless this form is completed.
The medication must be provided in the original or duplicate container, or a container accompanied by the doctor’s directions. Please do not leave more than a one-month supply of medication in the program office at any time.
Children should be comfortably, appropriately, and safely dressed for school. It is necessary for the children to wear shoes at all times. All clothing items should be marked with the child’s name. Parents are encouraged to provide the program with a smock or large shirt to protect clothing during messy activities and craft classes. The shirt may be kept at the program for the year. We are not responsible for damaged clothes.
Parent’s Expectations of the Program
1. Their children are cared for in a safe supportive environment.
2. They may visit with the Director about concerns related to their child or the program.
3. They will be told about any misbehavior on the part of their child and may visit with the Director in order to bring about improvement in the situation.
4. They will be informed promptly if their child does not arrive at the program according to his/her enrollment information. We will not be responsible for calling if parents have failed to report absences more than 3 times.
5. The Director will regularly inform them about program activities.
6. EDEP will provide a caring staff, that shows genuine respect for the children and have confidence in each child’s potential and promote each child’s self-esteem.
7. EDEP will provide for the children a variety of developmentally appropriate activities, including expressive art, active play, sports, games, dramatic play, science, cooking, crafts, and reading.
Program Expectations of the Parent
1. Pay fees on time.
2. Keep the child’s records up-to-date.
3. Pick up the children on time.
4. Contact the director if their child will not be attending on a scheduled day.
5. Pay attention to any communications from the director regarding their child’s behavior, and cooperate in efforts to bring about improvement in the situation.
6. Provide communication between themselves and the EDEP staff; to insure that the parents are always well informed about the program and their individual children’s experiences here; and to insure that staff are will informed about the children’s home experiences and family values so that parents and staff can work as partners in meeting the needs of the children.
Student Behavior Expectations
· Be kind to others.
· Stay within sight of an instructor at all times.
· Share equipment and take turns properly.
· Use appropriate language only – no name calling or use of racial slurs.
· Be courteous when others are talking.
· Use inside voices while inside.
· Observe safety guidelines and school rules while on school property.
· Attend regular activities according to the main roster.
· Clean up after themselves and help the instructors clean the activity area.
· Respect other’s property.
· Not exhibit any physical violence toward another person or bullying.
· Not throw rocks or sticks while on school property.