SCHOOL: Social Circle Primary School

PHONE NUMBER: 770-464-1411

OFFICERS (until May 15, 2008)

Lisa Allgood – Co-President (Teacher)
Anita Spinks – Co-President (Parent)
Michele Lemonds – Treasurer
Sandi Spinks    - Secretary

PTO EXECUTIVE BOARD - SUMMARY OF JOB DESCRIPTIONS

All positions require attendance at most monthly Executive Board meetings,  
PTO General meetings and PTO functions.

Each Executive Board position is for a term of two years.  An individual can 
be re-nominated and elected to serve a second two-year term in the same 
position.

JOB DESCRIPTIONS:

CO-PRESIDENTS (Teacher and Parent)
  * Acts as Chairperson of the monthly Executive Board meetings, prepares 
    agenda and facilitates discussion.
  * Prepares agenda for monthly PTO meeting and runs the business portion of 
    meeting.  
  * Writes a PTO newsletter which includes articles, notices and calendar 
    information for the members.  
  * Prepares the PTO yearly calendar with the principal.  This includes the 
    selection of dates and location for meetings, special lunches, Teacher 
    Appreciation, Secret Garden work days and other functions.  Will also 
    reserve the location for functions.
  * Responsible for PTO Website updates.
  * Meets with the school principal on a regular basis for discussion.
  * Prepares the annual PTO budget with the PTO Treasurer.
  * Identifies committees necessary for functions throughout the year.  
  * Assists Principal in developing and maintaining “Easy Money” fundraisers 
    (i.e. Box Tops for Education, Campbell’s Soups Labels, Kroger Earning    
    Plus Learning Program, etc.)
  * Assists teachers in identifying room parents for classrooms.
  * Prepares and updates Room Parent Guide from year to year.  Also develops 
    Room Parent meeting schedule.  
  * Purchase gifts and memorials on behalf of the PTO.
  * Purchases approved supplies as needed.
  * Perform other duties as assigned. 

TREASURER:
  * Maintain all financial records of the PTO.
  * Maintain checking account for all PTO activities.   
  * Maintain ledger recording all receipts and disbursements by account.
  * Prepare annual budget with Co-Presidents and reviews with the Executive 
    Board.  Presents budget to general membership.
  * Prepare monthly statement of receipts and expenditures and cash position 
    and presents to Executive Board and at PTO General Meetings.
  * Records and files copies of approved expenses and requests.
  * Oversees certain committee chairs and reports to the Executive Committee 
    on those committee activities.
  * Treasurer will also have the PTO account examined annually or upon   
    change of officer by an auditor or auditing committee appointed by the 
    Executive Board.  The auditing report shall be given to the organization 
    no later than the first regular PTO meeting of the next school year and 
    will be signed by the auditor and treasurer.
  * Perform other duties as assigned. 

Secretary:
  * Take minutes at all Executive Board and PTO General meetings and   
    distribute minutes in a timely manner. 
  * Maintain Secretary's notebook with copies of minutes, agendas,  
    treasurer's reports, attendance sheets, PTO newsletters and all flyers 
    distributed to students.
  * Review correspondence received. 
  * Report on incoming and outgoing correspondence at PTO meetings. 
  * Maintain files of correspondence. 
  * Provide one copy of the minutes to each of the executive board members. 
  * Upon the election of new officers, send a list of their names, 
    addresses, and phone numbers to the school board; school secretary and 
    executive board; 
  * Make copies of any information that PTO needs to send home to parents 
    and place in teachers’ boxes to be sent home. 
  * Perform other duties as assigned.