Copy of email sent May 9th, 2012:
For those attending - I am still trying to iron out some of the details as I
have never participated in this event before so I am without a previous frame
of reference on some things. For example I just remembered that Holiday World
is on Central Time which changed my itenerary a bit. Here is what I know and
what I need right now.
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I need everyone to reply confirming your participation in order to finalize
the ticket count. There is a student list at the bottom.
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I am missing some permission slips and payments from some individuals. If you
are unsure about either of things please inquire.
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I have 10 parents who have indicated they would chaperone not including those
who indicated "if needed". Please re-confirm your intentions concerned with
being a chaperone.
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Assuming my student count below is accurate we are 7 students over the bus
limit. I did not want to get a second bus for such a small number so if you
are a chaperone who is willing to drive and take a few students, please let me
know. If you are willing to allow your child to ride with another parent,
please let me know as well, we have a special form which must be completed for
students riding in a car with someone other than their parents.
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Due to the K-PREP testing schedule it looks like I will not see the band
classes at all this week so I would like for all participants to stay after
school this Friday May 11th to rehearse since we have not played the music
since last Monday. Friday's rehearsal will end at 5:00pm but I can stay with
students as long as needed for people who would have trouble getting here from
work by 5:00. We will organize groups by chaperone on Friday afternoon as
well.
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We will meet in the band room at 8am Saturday. We do NOT need to be dressed
up for the performance. Students should wear khaki or denim shorts and
comfortable shoes. I would prefer no flip flops or gym shorts. The students
will recieve a comemorative t-shirt to be worn for the day. This will help us
look uniform on stage as well as help chaperones keep track of the "North"
kids in the crowd.
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Our check in time for performance is at 10:15 CENTRAL. Our performance time is
11:10 CENTRAL. Our awards ceremony is at 7:10 CENTRAL. The park closes at
7:30 CENTRAL. We should therefore depart by 8:00 central (9:00 our time) and
return to NOMS by 11:00pm EST.
I am sure you have a million questions about swim wear, bringing little
brothers and sisters, where in the park the performance will be, where
the awards will be, and how much money to bring. I am working on these
details. Please don't hestitate to ask about other details. Again, this
being my first competition at this location, I may need help dotting the i's
and crossing the t's.
Original Page:
What: Holiday World Band Competition
When: May 12, 2012
Who: 7th and 8th grade band students and parents who are approved chaperones.
We will need one chaperone for every 8 students attending.
Why: To compete in a concert band competition and to celebrate the hard work
of this school year with a day in the ammusement park.
Cost: The fee for this trip is $75 per student and $35 per parent chaperone.
This includes admission to the amusement park, registration fees for the
competition, and an all-you-can-eat meal in the picnic area. Once permission
slipsgo home, I will need a $25 non-refundable deposit to signal your
commiment to the event, followed by $25 payments at the end of February and
again at the end of March.
Time: We could have to leave as early as 6:00am depending on when our
performance time is. I will request the earliest performance time available to
ensure maximum enjoyment of the ammusement park. We will return between
10:00pm and midnight depending on when the park closes.
Deadlines: $25 deposit by Jan. 31, $25 payment by Feb. 29, $25 payment by
March 1st.
Note: A 50% deposit of total expenses is due to Holiday World March 1st with
100% payment due April 1st that is non-refundable. For that reason we must
have a committed esemble that features a balanced enough instrumentation to be
competitive in order to make this trip happen. Once you have committed, please
retain the mindset that you cannot back out as it may either force us to lose
money or cause us to be less competitive.
Let me know if you have any questions,
Kyle Ray
NOMS Bands