Panther Creek PTSA Position Responsibilities

Board Positions:

1. President - Lead the efforts of the PTSA in achieving a strong partnership between the staff,

parents and students through communication and recognition.

2. Secretary - Responsibilities as Secretary for Panther Creek PTSA include being present at

each Board and General PTSA meeting. At the meeting, you will take attendance and

record the minutes. In the days following the meeting, the minutes should be

distributed to the Board members for approval and any changes required should be

made and redistributed in a timely manner. You will maintain a notebook of past

minutes as well as a notebook at the school for public viewing. At the beginning of each

Board members term, you will ensure they sign a confidentiality agreement and keep

these on file.

3. Treasurer - Treasurer consists of paying expenses, collect & deposit all monies brought in by PTSA,

have an audit done of the account and file any required tax forms.

4. VP Programs - Oversees Student Recognition, Presidential Service Awards, District 8

Representative

5. VP Ways and Means - Oversees Membership, Business Awards and Catamounts Night Out

6. VP Communications (was Community Relations) Facilitate good communication between the

school, the PTSA, and the school families. The VP is responsible for overseeing the PTSA

newsletter, PTSA web site, and the PTSA weekly email update, as well as the district 8

representative.

7. VP Services Oversees volunteers, Reflections, Staff appreciation, and Senior Programs

Chair / Committee Positions

Programs:

Student Recognition Chairperson:

Kudos for Catamounts: The Kudo's For Catamounts program rewards students who have been

recognized by a staff member for exhibiting positive character traits. Historically gift cards purchased

from local businesses are given for the weekly awards, and a larger amount up to $25. have been

awarded at the end of each quarter.

Academic Letters: The Academic Letters Program recognizes PCHS students for outstanding academic

performance in their classes during a school year. In order to qualify for this award, students must have

a 3.75 or higher unweighted GPA for one school year while enrolled in four courses during each nine

week period for the entire school year consisting of two semesters. Qualifying students receive a

chenille PC letter, lamp of learning pin, or a bar pin depending on the number of years they have

qualified for this award.

Honor Roll Recognition: Students making all A's or a combination of A's and B's qualify for the Honor

Roll Program. These students receive a certificate and small reward at the end of each nine week period.

A list of students receiving this honor is displayed in the front lobby display case which is updated at the

end of each nine week grading period.

End of Year Awards Day: The PCHS PTSA supplies the end of the year Awards Day T-Shirts for the

Faculty Choice Awards. The PCHS faculty nominates students who strive to excel and demonstrate

WCPSS character traits and PCHS basic expectations.

District 8 Board Advisory Representative- Attend 4-6 meetings per year with other area

Representatives, Principals and our School Board Member. Report back to the PTSA.

Presidential Service Award

The chairperson oversees the Presidential Award program which is awarded to students that have a

minimum of 100 hours of volunteer service and civic participation over a course of a 12-month period.

Ways and Means

Membership Chairperson- This person works with the board to help drive membership to the PTSA

from the parent and staff community. Memberships are promoted at various parent nights and ongoing

throughout the year through email communication, Facebook, and staff announcements. The

coordinator also tracks membership and funds received and communicate results periodically. Since we

historically have had no fund raisers, membership is our primary source of funds.

Catamounts Nights Out coordinator - This person arranges PCHS nights at local businesses that will give

a portion of the proceeds from the night to our PTSA. It involves contacting businesses and making the

arrangements for a specific night and amount/percentage that they are willing to donate. Word is

spread to our families and students through the use of the school announcements, PTSA web site

Facebook and PTSA email list. This does not require a great deal of involvement but can supply the PTSA

with much needed funds.

Business Rewards Coordinator - This person is responsible for spreading the word and encouraging

people to sign up for our local business rewards through partnerships with Harris Teeter and Target and

Food Lion. The coordinator also tracks the funds received and reports precede amounts to the board. It

involves providing information to parents on how to sign up at these businesses and any others that

could be added. The word could be spread through the PTSA web site, email list, Facebook and by

handouts at parent nights, etc.

Communications

Email Update Chairperson - Publish weekly emails to parents to communicate upcoming events and

reminders of PCHS activities. Input for the email may come from parents, staff, or previously published

announcements on the school website or WCPSS sites. (email publications have historically been carried

out by the PTSA president, but may be the responsibility of another board or PTSA member with

agreement from the board / school staff)

Web Site Coordinator - This job would involve adding things to/ improving/updating our PTSA web site

that is linked on the PCHS web site. PTSA officers will periodically ask for items to be placed on the site

such as minutes, budgets, etc. It is very helpful to have our web site current and inviting to keep our

families involved of PTSA happenings and opportunities for involvement.

e-Newsletter Coordinator - Contact and obtain submissions from the Principal, PTSA President, PTSA

Board and committee members, faulty, staff, and club and booster leaders once a quarter to create the

e- Newsletter which is then posted on the PCHS PTSA website.

Services

Volunteer Coordinator �member (s) are responsible for taking volunteer signup sheets that are filled

out at the parent's night in the fall at the beginning of school and creating a list of volunteers that will

then be distributed to the appropriate person. This person is also be responsible for

recruiting volunteers for pictures days and proctors for testing days.

Senior Coordinator - Works with student council leaders and PCHS staff to coordinate and communicate

senior activities. Events may vary based on senior class interests. The Senior Coordinator will draw

support from senior parents for donations and help with various events. Communication may include

both activities and dates of which to be aware including senior pictures, yearbooks, graduation

rehearsals, and other dates relevant to the senior class.

Reflections Chairperson

This would involve coordinating the Wake County Reflections program at PCHS. The materials are

available through Wake County and the state and national PTA web sites. The program usually begins in

late fall or early winter by making the materials available or announcing where the information can be

printed off. The students submit their entries which the chairperson would be responsible for delivering

to the drop off point and sharing the news of any PCHS winners. At the April PTSA meeting the

participants are recognized with certificates, ribbons, etc.

Staff Appreciation

This position is often co-chaired. Provide gifts and treats to the staff throughout the year. Gifts are

provided typically around holidays and birthdays. Funds to support staff appreciation are budgeted and

provided through the PTSA.