Timberlane Regional Middle School PTSA

The following bylaw changes, along with the complete bylaws, will be voted on at our March 9, 2009 meeting (A complete copy of the proposed bylaws follows the summary of changes):

Explanation of Changes to TRMS PTSA Bylaws………………………Feb. 9, 2009

Changes in yellow need to be voted on.

Changes in green could also be voted on.

All other changes in the document in blue (explained below withOUT highlighting) are approved because the state PTA requires that we make them. They do NOT require a vote.

Title: Changed “TRMS” to “TRMS PTSA” because the state document asks for the local unit, not the school.

Article II: Changed “Constituent organization” to “TRMS PTSA” because the new state template asks for the name of local unit here

Article V, Section 17e: changed “17a “to “16a” to bring in conformance with state PTA document

Article VI, Section 2: Shortened wording to bring it into conformance with the state PTA document.

Article VI, Sections 5 and 6: Previous changes to delete specific dollar amounts were not approved by state PTA. We are required by the state PTA to leave amounts in. I also added a part from mandatory section in state bylaws about what the NH portion of the dues is used for.

Article VI, Section 7: Added the word “individual” to make absolutely clear that this is NOT a family membership.

Article VI, Section 9: Previous changes omitting specific dates were not approved by the state PTA, so dates were added back in.

Article VI, Section 10: Reflects changes in wording in state template to shorten (a) and omit (b). Also dates were added back in, as required by the state. Info on officer liability insurance, approved at previous meeting was included. The word “also” was added.

Article VIII, Section 1c: Reflects new wording by the state

Article VIII, Section 3d: Changed PTA to PTSA

Article VIII, Section 4i: Changed officer to officers.

Article IX header: corrected numbering in original. This brings document into conformance with the new state document.

Article IX, Section 4. Changed to reflect the way executive board meetings are scheduled: Meetings of the executive board shall be held as deemed necessary. A majority of the executive board members shall constitute a quorum. Meetings of the executive board may be called by the president or by a majority of the members of the board, 5 days notice being given.

            Changed from (old version): Section 4. Regular meetings of the executive board shall be held during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings of the executive board may be called by the president or by a majority of the members of the board, 5 days notice being given.

          [Articles designated by a double star (**) are required by the New Hampshire PTA.]

                                TIMBERLANE REGIONAL MIDDLE SCHOOL PTSA

Article I: Name

The name of this organization is the Timberlane Regional Middle School Parent-Teacher-Student Association (TRMS PTSA) of Plaistow, N.H. It is a local PTSA unit organized under the authority of the New Hampshire Congress of Parents and Teachers (the New Hampshire PTA), a branch of the National Congress of Parents and Teachers (the National PTA).

** Article II: Articles of Organization

The articles of organization of the TRMS PTSA include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).

** Article III: Purposes

Section 1. The Purposes of the TRMS PTSA in common with those of the National PTA and the New Hampshire PTA, are:

a.                  To promote the welfare of children and youth in home, school, community and place of worship

b.                  To raise the standards of home life

c.                  To secure adequate laws for the care and protection of children and youth

d.                  To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth

e.                  To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social and spiritual education.

Section 2. The Purposes of the National PTA, the New Hampshire PTA and the TRMS PTSA are promoted through an educational program directed toward parents, teachers, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article IV.

Section 3. The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter “Internal Revenue Code”).

** Article IV: Basic Policies

The following are basic policies of the TRMS PTSA, in common with those of the National PTA and the New Hampshire PTA:

a.                  The organization shall be noncommercial, nonsectarian, and nonpartisan.

b.                  The name of the organization or names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the Purposes of the organization.

c.                  The organization shall not, directly or indirectly, participate or intervene in any way, including the publishing or distributing of statements, in any political campaign or on behalf of, or in opposition to, any candidate for public office or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

d.                  The organization shall work with the schools to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.

e.                  The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors. The New Hampshire PTA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but PTA/PTSA representatives shall make no commitments that bind the group they represent.

f.                    No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers, or other private individuals except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof.

g.                  Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.

h.                  Upon the dissolution of the organization, after paying or adequately providing for all debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.

** Article V: Relationship with National PTA and State PTA

Section 1. This local PTSA shall be organized and chartered under the authority of the New Hampshire PTA in the area in which this local PTSA functions, in conformity with such rules and regulations, not in conflict with the National PTA Bylaws, as the New Hampshire PTA may in its bylaws prescribe. The New Hampshire PTA shall issue to this local PTSA an appropriate charter evidencing the due organization and good standing of this local PTSA.

A local PTSA in good standing is one that:

a.                  Adheres to the Purposes and basic policies of the PTA;

b.                  Remits the national portion of the dues through the New Hampshire PTA to reach the national office by dates designated by the National PTA;

c.                  Has bylaws approved according to the procedures of the New Hampshire PTA; and

d.                  Meets other criteria as may be prescribed by the New Hampshire PTA.

Section 2. This local PTSA shall adopt such bylaws for the government of the organization as may be approved by the New Hampshire PTA. Such bylaws shall not be in conflict with the National PTA Bylaws or the bylaws of the New Hampshire PTA.

Section 3. Local unit bylaws and amendments thereto shall be approved every three (3) years by a committee of one or more members of the Board of Directors of the New Hampshire PTA.

Section 4. This local PTSA shall include in its bylaws provisions corresponding to the New Hampshire PTA Bylaws as are herein identified by a double star (**).

Section 5. The adoption of an amendment to any provision of the New Hampshire PTA Bylaws identified by a double star shall serve automatically and without the requirement of further action by this local PTSA to amend its corresponding bylaws. This local PTSA shall promptly incorporate such amendments in its bylaws.

Section 6. Bylaws of this local PTSA shall include an article on amendments.

Section 7. Bylaws of this local PTSA shall include a provision establishing a quorum.

Section 8. Each officer or board member of this local PTSA shall be a member of this local PTSA.

Section 9. The bylaws of this local PTSA shall prohibit voting by proxy (unless proxy voting is specified by applicable state law).

Section 10. A PTSA member shall not serve as a voting member of this local PTSA’s board while serving as a paid employee of or under contract to this local PTSA.

Section 11. Only members of this local PTSA who have paid dues for the current membership year may participate in the business of this local PTSA.

Section 12. This local PTSA shall collect dues from its members and shall remit a portion of such dues to the New Hampshire PTSA as provided in Article VI hereof.

Section 13. The members of the nominating committee for officers of this local PTSA shall be elected by the general membership, or the executive board.

Section 14. This local PTSA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the New Hampshire PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the New Hampshire PTA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA.

Section 15. The charter of this local unit PTSA shall be subject to withdrawal and the status of such organization as a local PTSA shall be subject to termination, in the manner and under the circumstances provided by the bylaws of the New Hampshire PTA.

Section 16. This local PTSA is obligated, upon withdrawal of its charter by the New Hampshire PTA:

a.                  To yield up and surrender all of its books and records and all of its assets and property to the New Hampshire PTA or to such agency as may be designated by the New Hampshire PTA or to such other local PTSA organized under the authority of the New Hampshire PTA;

b.                  To cease and desist from the further use of any name that implies or connotes association with the National PTA or the New Hampshire PTA or status as a constituent organization of the National PTA; and

c.                  To carry out promptly, under the supervision and direction of the New Hampshire PTA, all proceedings necessary or desirable for the purpose of dissolving the TRMS PTSA.

Section 17. This local PTSA may dissolve and wind up its affairs in the following manner:

a.                  Notify the state president one month prior to the proposed action.

b.                  Notify all members of this local PTSA at least ten (10) days previous to the meeting of date, time, place and impending business.

c.                  In the absence of the president or other officers, a member shall call the meeting to order and a temporary chairman and secretary shall be elected.

d.                  Require a two-thirds (2/3) vote of those present and voting on the action to dissolve (a quorum being present) and only those members whose dues have been paid at least thirty (30) days prior to the meeting may vote on the motion.

e.                  Provide for disposition of funds of the disbanding unit as specified in Section 16a, above.

f.                    A unit out of membership not more than one year may be reinstated upon payment of dues.

Article VI: Membership and Dues

**Section 1. Every individual who is a member of this local PTSA is, by virtue of that fact, a member of the National PTA and of the New Hampshire PTA by which this local PTSA is chartered, and is entitled to all the benefits of such membership.

**Section 2. Membership in the PTA shall be open, without discrimination, to anyone who believes in and supports the mission and purposes of National PTA.

**Section 3. This local PTA shall conduct an annual enrollment of members but may admit individuals to membership at any time.

**Section 4. Each member of this local PTA shall pay such annual dues to said organization as may be prescribed by the organization. The amount of such dues shall include the portion payable to the New Hampshire PTA – the “state portion” – and the portion payable to the National PTA – the “national portion”.

**Section 5. The amount of the state portion of each member’s dues shall be determined by the New Hampshire PTA. The national portion of each member’s dues shall be one dollar seventy five cents ($1.75) per annum.

**Section 6. The New Hampshire PTA portion of each member's dues shall be one dollar fifty cents ($1.50) per annum, which includes the cost of general liability insurance paid by NH PTA on behalf of each local unit in good standing (proviso – this provision is effective for dues paid beginning in the 2008 membership year).

Section 7. Each individual member of this local PTSA shall pay annual dues of $5.00 to the organization. The amount of such annual dues shall include the portion payable to the New Hampshire PTA and the portion payable to the National PTA.

**Section 8. The state and national portions of dues paid by each member of this local PTSA shall be set aside by this local PTSA and remitted to the New Hampshire PTA through such channels and at such times as the state PTA bylaws may provide. Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTAs in its area.

**Section 9. The state and national portions of dues paid by each member of the TRMS PTSA shall be set aside by this local PTSA and remitted to the Treasurer of the New Hampshire PTA. The first remittance shall be by December 10, and the final remittance by March 10. Dues may be remitted at other times during the year. Remittance shall be accompanied by a report showing the name of the PTSA, the amount of dues collected during the period covered by the report, the numbers of members covered, and the name and address of the treasurer remitting the dues.

**Section 10. The New Hampshire PTA shall obtain a Blanket Liability Insurance Policy to insure units in good standing, the cost of such policy to be determined by the Board of Directors and included with the state portion of a member’s dues remitted by local units to New Hampshire PTA. This local PTSA shall also remit money to purchase officer liability insurance when it is not covered by the state PTA. The surcharge and officer liability payment will be remitted to the state PTA treasurer by December 10 and March 10.

**Section 11. An Honorary Life Membership in the New Hampshire PTA may be conferred for distinguished service with the following stipulations:

a.                  A fee, as determined by the Board of Directors, shall be paid to the Treasurer of the New Hampshire PTA through the state chairman for Life Memberships.

b.                  An Honorary Life Membership provides only state convention guest privileges upon payment of the convention registration fee.

c.                  An Honorary Life Member may become an active member upon payment of dues to a local unit.

Article VII: Officers and Their Election

**Section 1. Each officer shall be a member of this local PTSA.

Section 2.

a.                  The officers of this organization shall consist of a president, 1^st vice-2^nd vice president (optional), a secretary, a treasurer, and an assistant treasurer (optional).

b.                  Officers shall be elected by ballot in the month of May. However, if there is but one nominee for any office, election for that office may be by voice vote.

c.                  Officers shall assume their official duties following the close of the fiscal year on June 30 and shall serve for a term of 1 year or until their successors are elected.

d.                  A person shall not be eligible to serve more than two consecutive terms in the same office unless no one else steps forward for the position despite reasonable recruitment efforts.

Section 3. Nominating Committee

a.                  There shall be a nominating committee composed of 3 members who shall be elected by this local PTSA at a regular meeting at least one month prior to the election of officers. The committee shall elect its own chairman.

b.                  The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular meeting in May, at which time additional nominations may be made from the floor.

c.                  Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.

Section 4. Vacancies

A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election having been given. In case a vacancy occurs in the office of the president, the first vice-president shall serve notice of the election.

Article VIII: Duties of Officers

Section 1. The president shall:

a.         preside at all meetings of this organization;

b.         perform such other duties as may be prescribed in these bylaws or assigned by the TRMS PTSA;

b.                  be an ex officio member of all committees except the nominating committee;

c.                  coordinate the work of the officers and committees of this local PTA in order that the Purposes be promoted.

Section 2. The vice-president(s) shall:

a.                  act as aide(s) to the president; and shall,

b.                  1st vice-president and 2^nd vice president (in their designate order) shall perform the duties of the president in the absence or inability of that officer to serve.²

Section 3. The secretary shall

a.                  record the minutes of meetings of this organization;

b.                  have a current copy of the bylaws;

c.                  maintain a membership list when there is no separate Membership Coordinator. When there is a separate Membership Coordinator, the Membership Coordinator shall maintain the membership list and share that list with the secretary;

d.                  Distribute agendas, minutes and other PTSA information to members; update the PTSA website; and perform other duties as assigned.

Section 4. The treasurer shall

a.                  have custody of all funds of this organization;

b.                  keep a full and accurate account of receipts and expenditures;

c.                  make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by this organization;

d.                  have checks or vouchers signed by two persons, the treasurer or assistant treasurer and one other person;

e.                  present a financial statement at every meeting of the TRMS PTSA and at other times when requested by the executive board;

f.                    make a full report at the meeting at which new officers officially assume their duties on or about July 1;

g.                  be responsible for the maintenance of such books of account and record as conform to the requirements of Article V, Section 14 of these bylaws;

h.                  have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report;

i.                     submit the books annually for an audit by an auditing committee selected by the executive board at least two weeks before the meeting at which new officers assume duties.

Section 5.        The assistant treasurer shall

a.                  sign checks or vouchers as needed, along with one other person

b.                  present financial statements at the TRMS PTSA meetings and at other

times when requested by the executive board, when the treasurer is unable to do so.

c.                  become familiar with the job responsibilities of the treasurer.

Article IX: Executive Board

Section 1.

a.                  The executive board shall consist of the officer of the organization, the chairmen of standing committees, and the principal of the school or a representative appointed by him. The chairmen of the standing committees shall be selected by the officers of the association.

b.                  The president may appoint a parliamentarian, subject to the approval of the officers of this local PTA.

**Section 2. Each board member shall be a member of this local PTA.

Section 3. The duties of the executive board shall be:

a.                  to transact necessary business in the intervals between local PTSA meetings and such other business as may be referred to it by the association;

b.                  to create standing and special committees;

c.                  to approve the plans of work of the standing committees;

d.                  to present a report at the regular meetings of this local PTA;

e.                  to select an auditor or an auditing committee to audit the treasurer’s accounts;

f.                    to prepare and submit to this local PTSA for adoption a budget for the year;

g.                  to approve routine bills within the limits of the budget.

Section 4. Meetings of the executive board shall be held as deemed necessary. A majority of the executive board members shall constitute a quorum. Meetings of the executive board may be called by the president or by a majority of the members of the board, 5 days notice being given.

Article X: Committees

Section 1: Only members of this local PTSA shall be eligible to serve in any elective or appointive positions.

Section 2: The executive board may create such standing committees as it may deem necessary to promote the Purposes and carry on the work of this local PTSA. The term of each chairman shall be 1 year(s) or until the selection of a successor.

Section 3. The chairman of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board.

Section 4. The power to form special committees and appoint or elect their members rests with this local PTA (unless the bylaws delegate this power to the president or the executive board).

Section 5. The president shall be an ex officio member of all committees except the nominating committee.

Article XI: Meetings

Section 1: Regular meetings of the local PTSA shall be held on 2^nd Monday of each month during the school year, unless otherwise provided by this local PTSA or by the executive board, 5 days’ notice having been given.

Section 2: Special meetings of this local PTSA may be called by the president or by a majority of the executive board, 5 days’ notice having been given.

Section 3: The annual meeting shall be held in May.

Section 4: Five (5) members shall constitute a quorum for the transaction of business in any meeting of this local PTSA.

Article XII: Council Membership

This local PTSA is not a member of any council.

Article XIII: Fiscal Year

The fiscal year of this local PTA shall begin on July 1 and end on the following June 30. Expenses incurred and income received between when final reports are turned into the state and June 30 shall be recorded in the next fiscal year.

**Article XIV: Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the TRMS PTSA and in all cases in which they are applicable and in which they are not in conflict with these bylaws, the National PTA Bylaws, the New Hampshire PTA bylaws, or the articles of incorporation.

** Article XV: Amendments

Section 1.

a.                  These bylaws may be amended at any regular meeting of the TRMS PTSA by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at least thirty days in advance and that the proposed amendment shall be subject to approval of the New Hampshire PTA.

b.                  A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of this local PTSA, or by a two-thirds vote of the executive board. The requirements of adoption of a revised set of bylaws shall be the same as in the case of an amendment.

c.                  Submission of amendments or revised bylaws for approval by the New Hampshire PTA shall be in accordance with the bylaws or regulations of the New Hampshire PTA.

Section 2. The adoption of an amendment to any provision of the bylaws of the New Hampshire PTA identified by a double star (**) shall serve automatically and without the requirement of further action by the TRMS PTSA to amend their corresponding bylaws. Local PTSAs shall promptly incorporate such amendments in their respective bylaws.

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TRMS PTSA                       Monday, January 12, 2009                          Meeting Minutes

Attendees: Laura Lipfert, Mike Hogan, Karen McLain, Rosanne Estep, Catherine Zerba, Sue Kappler, Diane Coryea, Anne Mezquita, Gail Dacey, Mary Beth Donovan-Olson, Karen Medeiros, Sharon Burke

President’s Report: (Laura Lipfert)

Laura thanked Mr. Hogan for hosting the second “Coffee with the Principal” night, which was a great success. She shared that there has been much positive feedback from those who attended. Mr. Hogan would like to host a third “Coffee with the Principal” evening during the month of May. A specific date has not yet been set.

Holy Angels Dances:

Joe Klimazewski and Peter Couture, members of the Knights of Columbus, asked to speak to the TRMS PTSA to dispel some of the negative reports circulating about the monthly dances held at the Holy Angels Church. They presented the board with a list of methods the KOC uses to ensure the safety of the dance participants, as well as strategies that encourage appropriate behaviors.

Joe and Peter shared that the goal of the dances is to provide middle school students with a safe recreational night once each month. They relayed that the funds the KOC generates from the dances go towards their Youth Fund, which is used to assist youth programs in the community. Each dance also has a co-sponsor, which includes the Girl Scouts and Boy Scouts. Any questions and concerns can be sent to Peter via his email: pmrpjs6@hotmail.com.

Secretary’s Report: (Mary Beth Donovan-Olson)

November’s minutes were approved.

Treasurer’s Report: (Diane Coryea)

Diane provided copies of the Treasurer’s Report, and the TRMS PTSA checking account statement, which includes all transactions up to 12/9/08. The current balance is $4,206.23.

Principal’s Report: (Michael Hogan)

* Mr. Hogan shared the School Board’s decision that the snow/ice days will be made up in the following ways:

The professional development day currently scheduled for March 10, 2009 will become a full school day.
The remaining snow days will be made up at the end of the school year, making June 26^th the last day of school.
If additional snow days occur, they will be made up during the April Vacation Week, beginning with April 27^th.

* January to February have been designated as “Kindness and Anti-Bullying” Months. The focus will be to encourage kind acts and positive behaviors as a continued effort to prevent bullying. Activities promoting positive messages will be conducted during advisories throughout that week.

* The school has also made the end of January into “Wellness Week.” Advisories will allow students to get physically active in the mornings as one way to promote wellness. The school purchased 100 jump ropes to be used during the week. There will also be a poster contest for students to create messages promoting wellness. The winner will be provided with a healthy breakfast prepared by the principal.

* As a means of improving communication within the school, the TV in the cafeteria annex is scrolling announcements and messages for students to see at all times of the day. Eventually students will produce videos and photographs that will be included with the announcements.

Reflections: (Karen McLain)

A total of 23 students submitted entries to this year’s Reflections Program. Karen talked about how valuable Pat Boyle-Steed and Katherine McGuirk and their advisories were with making this year's Reflections Program a success, as they assisted in promoting the program. PTSA volunteers were a huge help in assisting students through the entry process. A reception will be held on Tuesday, January 20^th at 6:30 p.m. in the school cafeteria. The entries will be on display and refreshments will be provided. Those winners who will be going on to the State Level will be announced during the reception.

Teacher’s Liaison: (Gail Dacey and Karen Medeiros)

Gail and Karen thanked all parents, teachers, and PTSA members who provided baked items for the Senior Tea. The event was a great success.

Staff Appreciation Week: (Laura Lipfert)

The date of this year’s Staff Appreciation Week has not yet been decided.

Silent Auction: (Sharon Burke)

The date for this year’s Silent Auction was decided: April 2, 2009. The Silent Auction Planning Committee will be meeting after the PTSA meeting to plan the details.

Guest Speaker: Mr. David Shuker

Mr. Shuker gave a presentation on “Teaching Your Teen About Money.”

Our next meeting will be Monday, February 9^th in the Library beginning at 6:30 p.m.
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TRMS PTSA Monday, November 10, 2008                                    Meeting Minutes

Attendees: Laura Lipfert, Gail Dacey, Susan Kappler, Karen McLain, Karen Medeiros, Diane Coryea, Mary Beth Donovan-Olson

Welcome: (Laura Lipfert)

Laura welcomed members as the group worked on assembling the bags that will go into the “Snowman Soup” mugs, which will be given as favors at the Senior Tea.

Laura informed members that Mr. Hogan is unable to attend.

NEASC (New England Association of Schools and Colleges) will be arriving on Sunday, November 16^th. She asked for donations of drinks (soda, water) that can be made available to the NEASC panel for the duration of their review.

Principal’s Report: (Michael Hogan)

While Mr. Hogan is unable to attend, he asked to remind the board to attend the meeting with the NEASC panel at 2:30 on Sunday, November 16^th at the PAC.

Mr. Hogan will work on having the school’s teams create baskets that can be used at the Silent Auction. He will also work on obtaining scholarships to sports camps that can be auctioned as well.

Secretary’s Report: (Mary Beth Donovan-Olson)

October’s minutes were approved.

Treasurer’s Report: (Diane Coryea)

Copies of the revised budget were distributed, which included the changes that were approved at the October meeting.

The budget’s current balance is $4359.25.

Membership dues will need to be submitted to the state in the month of December, as well as the teacher’s website dues.

The Halloween Party generated a profit of $296.00.

Teacher’s Liaison Report: (Gail Dacey and Karen Medeiros)

A thank you note from Marilyn Hutnick was read thanking the PTSA and all who volunteered at the Halloween Party. She considers this year’s party a great success.

The teachers extend a thank you to the PTSA for all they do.

The teachers encouraged the board to attend the NEASC meetings scheduled for 11/16/08.

Membership: (Karen McLain)

Membership is currently 246.

Gail Dacey did email the TRMS faculty, which resulted in additional members.

Halloween Party: (Laura Lipfert)

Mary Beth Donovan-Olson read an email from Jeannie Lanctot commending the PTSA and all volunteers on a successful Halloween Party.

It was agreed this year’s party was successful, and was very well planned.

Suggestions for next year’s Halloween Party include the following:

On the flyer distributed to the sixth grade students, it should be highlighted or stressed that students should bring money.   As a small fee is charged for food and drink, some students did not bring money or did not arrange for a way to carry it. It was agreed charging a minimal amount for food and drink decreased the waste experienced at previous Halloween Parties.
Allocate volunteers to monitor the front of the school prior to the start of the party, as many students were dropped off before the party began. The volunteers could remind parents that students cannot be dropped off before the party starts.
Provide additional prizes for the “Best Group Costume” category so that a prize can be awarded each individual in that group.

A decision needs to be made on how to handle the funds generated by the Halloween Party. The objective of this event was previously for the benefit of the sixth grade students. The budget no longer includes revenue from the magazine drive. This decrease in revenue could be offset from the Halloween Party.

Principal’s Coffee: (Laura Lipfert)

A total of 16 parents attended the first “Coffee with the Principal” on October 16th. Those parents expressed appreciation for the opportunity to get information from Mr. Hogan. Mr. Hogan would like to host another “Coffee with the Principal” in January 2009. A specific date will be scheduled.

Silent Auction:

Susan Kappler, Laura Lipfert and Mary Beth Donovan-Olson volunteered to be the committee for this year’s Silent Auction.

Several Options were discussed for the arrangement of this year’s event:

Make the evening a cultural night in the school that could include a student art display, student musical performances, as well as displays prepared by each grade’s teams.
Target the month of March, giving the evening a spring-related theme.
Allocate one area for the auction items, allowing people with enough opportunity to view them.
Allocate a student-only area where students can use raffle tickets to try to win items.
Using the whole school for the various displays and performances, channel attendees to follow a certain route ending with the auction items.

Laura Lipfert will contact Mr. Hogan to get his feedback on these suggestions.

Tiger Awards: (Laura Lipfert)

Gail Dacey will present the idea of the tiger awards at the next faculty meeting.

The awards will be presented to one advisory from each team that demonstrates the school’s theme “Respect, Responsibility and Right Choices.”

A form will be developed for faculty to use to nominate their advisory for the Tiger Award. These nominations will be forwarded to Laura Lipfert, who will meet with a selection committee who will decide the final winners.

Senior Tea: (Laura Lipfert)

This year’s Senior Tea will be held on December 6^th 10:00 – noon.

Laura will purchase the paper goods needed for the event.

Volunteers are need for Friday afternoon (12/5/08) to assemble the food plates, and on Saturday morning (8:00 a.m.) to set up and decorate. Volunteers are asked to contact Laura Lipfert by November 28^th. (phone: 362-4301 or email @ lipfertl@hotmail.com)

Cookies and small plants (preferably poinsettias) are needed for this event, and are requested to be at the front office by 2:00 on Friday, 12/5/08).

Reflections: (Karen McLain)

67 entries were submitted for the Reflections Theme Contest.

Kathleen McGuirk and Patricia Boyle-Steed's advisories have been doing a great job promoting Reflections in the school.

Five workshops are scheduled for students to get assistance with their Reflections entries.

PTSA members have been in the cafeteria during lunches to encourage students to participate in the Reflections Program.

The deadline for all entries to be submitted to the PTSA is December 5, 2008.

Our next meeting will be Monday, January 12, 2009 in the library beginning at 6:30 p.m.

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TRMS PTSA     Monday, October 06, 2008 at 6:30 p.m.                 Meeting Minutes

Attendees: Laura Lipfert, Diane Coryea, Gail Dacey, Elaine Duke, Elaine Mansfield, Pam Walsh, Mary Beth Donovan-Olson, Susan Kappler, Michael Hogan, Karen Johnston, Anne Mezquita, Karen McLain

Welcome: (Laura Lipfert)

Laura welcomed everyone and introductions were made.

The Magazine Drive went very smoothly. Laura thanked all who volunteered.

Secretary’s Report: (Mary Beth Donovan-Olson) September 2008 minutes approved.

Treasurer’s Report: (Diane Coryea)

We’ve paid $55.00 to the Association Insurance Management for our nonprofit professional liability insurance.

The annual budget was reviewed. While the PTSA will continue to assist TRMS with running the Magazine Drive, it will no longer be contributing funds to the PTSA’s budget. As a result, the following changes were made:

Remove the $2,000 from the Magazine Drive
Decrease the funds allocated for Staff Appreciation Week to $550.00
Decrease the funds allocated for Principal’s Day to 0
Decrease the funds allocated for Student Support to $500.00
Decrease the funds allocated for PTA Convention to 0
Decrease the funds allocated for Teacher Appreciation to $500
Decrease the funds allocated for Misc. to $100.00
Decrease the funds allocated for Special Programs and Projects to 0

The board voted and approved these changes to the budget.

Principal’s Report: (Michael Hogan)

Mr. Hogan thanked the PTSA for their help with the Magazine Drive. It went smoothly this year.

With the NECAP testing beginning this week, he encouraged parents to help their children getting plenty of rest and to bring healthy snacks so they can do their best. He cautioned parents to not measure the school as a whole on the testing results.

NEASC, the New England Association of Schools and Colleges will be auditing TRMS from Nov. 16 thru 19. A committee of 13 people will come to the school to look at the school, staff, students, a process that is done every 10 years. Their findings will be compiled into a report that will be made public. Preparation for this assessment began approximately two years ago.

This year’s Blue Ribbon Breakfast, an event that celebrates the work of Parent/Student/Teacher Organizations, will take place on October 27, 2008. Both Mr. Hogan and Laura Lipfert will attend.

A Coffee with the Principal will take place on October 16^th at 6:30 p.m. at the TMRS Library. The evening will provide parents and guardians with an opportunity to talk with the principal, ask questions and get information on the TRMS experience. All are invited to attend.

Teacher Liaison Report: (Gail Dacey)

Gail thanked the PTSA for their efforts on this year’s magazine drive. It went very smoothly, and she commended Laura Lipfert on her organization and record keeping.

Gail shared that she has attended past Blue Ribbon Breakfasts, and found they are a great opportunity for PTSA groups to get new ideas.

Membership Drive: (Karen McLain)

Karen reported that the current membership of the TRMS PTSA is 237 members, which is a decrease of approximately 100 members from last year. Gail Dacey reported that she still needs to email the TRMS teachers asking if they would consider becoming members.

Sixth Grade Halloween Party:

Catherine Zerba, the Halloween Party Chairperson, was unable to attend the meeting, but the flyer she prepared to promote the event (Friday, October 24^th) was reviewed. Volunteers are still needed to assist with the organization and preparation of a number of activities taking place that night. A request for these volunteers will be included in the flyer, which will be distributed to all sixth grade students. Anyone interested in volunteering can email Catherine Zerba at catherinezerba@comcast.net.

It was decided not to include a hay ride, as having students outside the building could present safety issues.

A suggestion was made to include a cake walk as an activity offered to students, and to charge $1.00 to participate. Diane Coryea volunteered to assist with its organization.

Reflections: (Karen McLain)

Karen reported that a few advisories volunteered to help promote this year’s Refections Program.

Mr. Hogan will contact both Language Arts teachers and Visual Arts teachers to inquire if they would be willing to offer extra credit to those students who submit an entry.

It was suggested to email teachers with a description and explanation of the Reflections Program, and to offer students with an afternoon workshop or two to provide assistance with completing the submission forms and developing their entries.

Scholarships: (Mike Hogan)

Mr. Hogan talked about an overnight environmental camp that is being piloted by the 7^th Grade Ceekers Team that will take place in the first week of November. The trip costs each student $110.00, and while the team has held several fundraisers, there is still a need to provide some students with financial assistance. He requested two scholarships for this trip, which totals $220.00. The board voted to provide these scholarships, and it was approved.

Fall Fundraiser: (Sue Kappler)

Mr. Hogan approved selling TRMS apparel at school sports functions, and suggested selling snacks and drinks to provide both athletes and observers with refreshments.

Senior Tea: (Laura Lipfert)

This year’s Senior Tea will be held on December 6^th. Laura will purchase the mugs so that the “Snowmen Soup” can be assembled at the next PTSA meeting. These mugs will be given as gifts to all seniors who attend the tea.

ABC Presentation: (Laura Lipfert)

Laura relayed that a professional financial advisor offered to give a presentation at a future PTSA meeting on how to teach children about money.

Our next meeting will be Monday November 10^th in the Library beginning at 6:30 pm

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TRMS PTSA      Monday, September 8, 2008 at 6:30 p.m.            Meeting Minutes

Attendees: Laura Lipfert, Mary Beth Donovan-Olson, Diane Coryea, Karen Marena, Michael Hogan, Derek Lavallee, Gail Dacey, Robin Knight, Sue Kappler, Catherine Coen Zerba, Terri Rousseau, Michelle Fisher, Anne Mezquita, Karen Medeiros, Karen McLain

Welcome (Laura Lipfert): The PTSA President welcomed all those in attendance.   Attendees introduced themselves.

Secretary’s Report:   May’s minutes were approved. Copies of July’s board meeting will be distributed at the next meeting, at which point they will be voted on for approval.



Treasurer’s Report: There is currently $9609.39 in the account. $2000.00 has been reserved to go towards a purchase the PTSA will make for the school in the future.

            Laura Lipfert signed the necessary documents to close out Robin Knight’s term as treasurer, and to begin Diane Coryea’s term as the new treasurer.

Principal’s Report (Michael Hogan): Michael Hogan reported a smooth opening to the 2008-2009 school year.

            Changes that took place over the summer include a new ASD room for the school’s autistic population, as well as a new reading suite.

            There are over 1100 students at the school this year.

Teacher Liaison Report (Gail Dacey and Karen Medeiros): Gail Dacey thanked Laura Lipfert for the welcome back breakfast prepared for and served to the TRMS staff. She conveyed the staff’s appreciation for the food and its beautiful presentation.

Magazine Drive (Laura Lipfert): At the first collection of this year’s magazine drive, orders have decreased from last year at this time. Michael Hogan talked about the need to rely less on the magazine drive to fund the various school activities and projects, but to budget for them. He relayed the need to focus more on academics, and understood that this year’s drive may generate less revenue.

Membership (Karen McLain): It was reported that PTSA membership is down from last year. Gail Dacey was asked to email faculty to invite them to become members.

Amending the By-Laws: Changes to the current PTSA by-laws were voted on.

Change Article VI: Section 5. (Purpose: to delete specific monetary amounts which have and could still change.)

            Change from : The amount of state portion of each member’s dues shall be determined by the New Hampshire PTA. The national portion of each member’s dues shall be one dollar seventy-five cents ($1.75) per annum. (Provisio: one dollar twenty-five cents ($1.25) per annum.)

            Change to: The amount of the state portion of each member’s dues shall be determined by the New Hampshire PTA; and the national portion of each member’s dues shall be determined by the National PTA.

            Results: Passed

Delete Article VI: Section 6. (Purpose: to delete specific monetary amounts which have and could still change.)

            Change from : The New Hampshire PTA portion of each member’s dues shall be seventy five cents ($.75)per annum.

            Results: Passed

Change Article VI: Section 7: (Purpose: to increase dues amount from $4.00 to $5.00 to cover increases in National and State PTA dues while keeping thedues amount as a dollar figure.)

            Change from: Each member of the local PTSA shall pay annual dues of $4.00 to the organization. The amount of such annual dues shall include the portion payable to the New Hampshire PTA and the portion payable to the National PTA.

            Change to: Each member of the local PTSA shall pay annual dues of $5.00 to the organization. The amount of such annual dues shall include the portion payable to the New Hampshire PTA and the portion payable to the National PTA.

            Results: Passed

Change on sentence in Article VI: Section 9. (Purpose: to allow for different dates, as determined by the state)

            Change from: The first remittance shall be by December 10, and the final remittance by March 10.

            Change to: The first remittance and final remittance shall be submitted by dates set each year by the New Hampshire PTA. In the past, these dates have been December 10 and March 10.

            Results: Passed

Add one sentence and change one sentence in Article VI: Section 10: a: (Purpose: to allow for different dates, as determined by the state; and to require officer liability insurance which is no longer provided by the state PTA, but which the state recommends that we get)

            Change from: Each unit shall remit an insurance surcharge as determined by the Board of Managers to cover the cost of the policy premium. The surcharge will be remitted to the state treasurer by December 10 and March 10.

            Change to: Each unit shall remit an insurance surcharge as determined by the Board of Managers to cover the cost of the policy premium. The unit shall also remit money to purchase office liability insurance when it is not covered by the state PTA. The surcharge and officer liability payment will be remitted to the state PTA treasurer by dates stipulated by the state PTA. In the past these dates have been December 10 and March 10.

            Results: Passed

Change Article VII: Section 2: (Purpose: to create an assistant treasurer position, to change officers terms to coincide with the school and fiscal year, and to allow for a person to serve more than one term when no one else steps forward).

            Change from:

a.       The officers of this organization shall consist of a president, 1^st vice president, 2^nd vice president (optional), and secretary and treasurer.

b.      Officers shall be elected by ballot in the month of May. However, if there is but one nominee for any office, election for that office may be by voice vote.

c.       Officers shall assume their official duties following the close of the meeting in May and shall serve for a term of 1 years or until their successors are elected.

d.      A person shall not be eligible to serve more that two consecutive terms in the same office.

Change to:

a.       The officers of this organization shall consist of a president, 1^st vice president, 2^nd vice president (optional), a secretary, a treasurer and an assistant treasurer (optional)

b.      Officers shall be elected by ballot in the month of May. However, if there is but one nominee for any office, election for that office may be by voice vote.

c.       Officers shall assume their official duties following the close of the fiscal year on June 30 and shall serve for a term of 1 year or until their successors are elected.

d.      A person shall not be eligible to serve more than two consecutive terms in the same office unless no one else steps forward for the position despite reasonable recruitment efforts.

Results: Passed

Change Article VIII: Section 3: c and d: (Purpose: to allow for the membership coordinator to maintain the membership list; and to have the secretary be responsible for providing information to members)

            Change from:

c.       Maintain a membership list

d.      Perform other duties as assigned

Change to:

c.       maintain a membership list when there is no separate Membership Coordinator. When there is a separate Membership Coordinator, the Membership Coordinator shall maintain the membership list and share that list with the secretary.

d.      Distribute agendas, minutes and other PTA information to member; update the PTA website; and perform other duties as assigned.

Results: Passed

Change Article VIII: Section 4: f: (Purpose: new officers will now begin on July 1)

            Delete: (usually the annual meeting)

            Change to: (on or about July 1)

            Results: Passed

Change Article VIII: Section 4: d: (Purpose: to incorporate the assistant treasurer as a primary signer)

            Change from: have checks or vouchers signed by two persons, the treasurer and one other person

            Change to: have checks or vouchers signed by two persons, the treasurer or assistant treasurer and one other person

            Results: Passes

Add Article VIII: Section 5: (Purpose: to provide purpose for the assistant treasurer)

            Add: Section 5: The assistant treasurer shall

a.       sign checks or vouchers as needed, along with one other person

b.      present financial statements at the TRMS PTSA meetings and at other times when requested by the executive board, when the treasurer is unable to do so.

c.       Become familiar with job responsibilities of the treasurer.

Results: Passed

Change Article XIII: Fiscal Year (Purpose: to make our fiscal year consistent with the school districts’s and also with when we turn our final financial reports into the state PTA)

            Change from: The fiscal year for this local PTSA shall begin on August 1 and end of the following July 31.

            Change to: The fiscal year for this local PTSA shall begin on July 1 and end on the following June 30. Expenses incurred and income received between when final reports are turned in to the state and June 30 shall be recorded in the next fiscal year.

            Results: Passed.

Vote on the Treasurer and Assistant Treasurer: (Laura Lipfert) A vote was taken for Diane Coryea to become TRMS PTSA Treasurer and Sue Kappler to become the Assistant Treasurer. The vote was in favor of their appointments.

Camp Lincoln: It was decided to fund each of the sixth grade teams one scholarship to attend Camp Lincoln. If the need for additional scholarships arise, a decision can be made to provide funding at the next PTSA meeting.

Senior Tea (Laura Lipfert): The PTSA will assemble “Snowman Soup” mugs at the November meeting, which will be distributed to the senior guests at the Senior Tea.

Reflections: (Karen McLain) There is currently a contest to come up with the theme for the 2010-2011 Reflections Program. The deadline is November 7, 2008.



Chairpersons Needed: (Laura Lipfert) Volunteers are needed to chair the following committees:

            Sixth Grade Halloween Party

            Baking Coordinator

            Volunteer Coordinator

Volunteers are asked to contact Laura Liptert via email at lipfertl@hotmail.com

Tiger Award: (Laura Lipfert) The PTSA would like to reinforce the school’s focus on Respect, Responsibility and Good Choices by regularly celebrating an advisory group that has been exemplary. The suggestion was made that one advisory in each grade will be awarded a stuffed tiger (to be passed on at the next quarter), a certificate and coupons for an ice cream at the cafeteria. This will be done once each quarter, and the advisors and/or an administrator will nominate the winners. Mr. Hogan will present the idea to the building committee to work on the logistics. It was agreed to decide on a date to award the first advisory at the next PTSA meeting.

Clothing Drive: (Sue Kappler) Order forms were sent home with students for TRMS logo clothing. Sue will also be at the open houses on Sept. 23^rd and Sept. 25^th to allow families to place orders.

Other: (Michael Hogan)

7^th and 8^th Grade Dance: The dance has been reschedule for September 26, 2008.

Kyle Maynard will be coming to speak to students on Friday, September 12^th at the PAC. He will give two presentations during the day for the middle school students, as well as some high school students. Kyle will also give a presentation in the evening at 7:00 for parents and guardians.

Ideas for Future Meetings: Mr. Hogan suggested targeting a date for the “Night with the Principal”. A tentative date of October 16^th was set, which could be promoted on the TRMS website, in the newsletter, and at the open houses scheduled for 9/23 and 9/25.

Promoting Unified Arts:         Mr. Hogan presented a book created in the Londonderry School District that included artwork created by students from grades one through twelve. It is used in Londonderry to promote the visual arts, but offered the possibility of developing something similar as a means of promoting the unified arts at TRMS.

Next Meeting:

The next meeting will be held on Monday, October 6^th at 6:30 p.m. in the TRMS Library.

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TRMS PTSA Monday, May 12, 2008 at 6:30 p.m. Meeting Minutes

Attendees: Laura Lipfert, Michael Hogan, Karen McLain, Gail Dacey, Roseanne Estep, Kate Estep, Sharon Burke, Karen Medeiros, Elaine Binette, Mary Beth Donovan-Olson, Robin Knight

Welcome (Laura Lipfert): Staff Appreciation Week is going well. There are volunteers to help out that week and at Career Day. Volunteers for the June 10 parent info night should arrive at 6 p.m. to set up and man tables. PTSA fliers (from Karen) and school apparel will be on hand. Thanks to all our volunteers!

Secretary’s Report: March 2008 Minutes approved

Treasurer’s Report (Robin Knight): The PTSA made $1,699 from the spring apparel sale. The current bank balance for the PTSA is $4,563.34. The PTSA bylaws require that a minimum of $2,000 be kept in the account.

Principal’s Report (Michael Hogan): Michael Hogan was very pleased to see all the work that went into Staff Appreciation Week.

The 8^th grade is beginning another round of NECAP testing this week.

The middle school may start 15-20 minutes later next year, if all the final approvals go through, in order to allow kids more time to sleep. Bus routes will be published on the school website as soon as they become available.

Mr. Hogan’s 8^th grade advisory put together a wonderful video about advisories and the good that they do. Laura suggested that entering 6^th graders get to see it.

Teacher Liaison Report (Gail Dacey and Karen Medeiros): Today was wonderful thanks to the PTSA efforts for Staff Appreciation Week. A special thanks to Laura Lipfert and everyone who helped her.

Teacher Request (Elaine Binette): Asked for money to help pay for t-shirts and fabric markers for a team 8D project: each student would decorate a t-shirt with his or her favorite poem. Principal Mike Hogan said he would cover the costs with Magazine Drive money set aside for that purpose. In addition, money from the school Talent Show will be used to make sure all students are financially able to attend the Cedardale celebration event.

Board elections: the following people were elected to fill 2008-2009 PTSA board positions:

Laura Lipfert, president

Sharon Burke and Karen McLain, co-vice presidents

Robin Knight, treasurer

Mary Beth Donovan-Olson, secretary

In addition the following people have volunteered to chair committees:

Jill Patsfield – on-going staff appreciation

Jennifer Wilmot – publicity

Pam Walsh – book fairs

Sue Kappler – apparel sales

Sharon Burke – 6^th Grade Halloween Party

Laura Lipfert – welcome back breakfast for staff; staff appreciation week; volunteer coordinating; senior tea and fundraisers other than apparel sales

Karen McLain – membership and Reflections

Silent Auction (Sharon Burke): Gail will provide clipboards to display signs for the items. Members approved allowing Sharon to spend up to $100 on cloth table cloths for the silent auction, Reflections and other events. A karate business is giving $50 of each $70 sign-up (with coupon) to TRMS. After raising money, Sharon would like for the PTSA to make a donation to K. Sullivan and Cpl. Lapham. Laura suggested that we wait to decide on that until we see how much money we raise.

Future fundraisers: Laura suggested a possible family photo day, ice cream social, or holiday gift shopping. Mary Beth Donovan-Olson suggested having the kids make original works of art which would then get printed onto various items to sell. Gail suggested a school cookbook. Mike Hogan said he thinks only one additional fundraiser is needed and that it should be tangible and cultural. Some different ideas might be combined.

The next full PTSA meeting will be in September.

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TRMS PTSA Monday, March 10, 2008 at 6:30 p.m. Meeting Minutes

Attendees: Laura Lipfert, Michael Hogan, Gail Dacey, Rosanne Estep, Karen McLain, Sharon Crossman Assaf

Welcome

Secretary’s Report: February 2008 Minutes approved

Treasurer’s Report: February 2008 Report approved

Teacher Liaison (Gail Dacey): TRMS is hoping to bring in Kyle Maynard as a motivational speaker for the students in 2008-2009. Maynard was born without arms and legs, but went on to become a national wrestling champion and is a very inspirational speaker. His courage and can-do attitude teach about character building, respecting our bodies, the importance of tolerance of people who are different, and that there are no limits to what we can do. $7,000 is needed to bring him here. Sharon Bridson is working with students to raise money, and T-shirt sales and popcorn sales have already brought in $600. To help more, go to www.myhometownhelper.com/ViewProject.aspx?id=38447, fill out the comment section and submit. Mike Hogan said that the school will NOT be doing Rachael’s Challenge next year; but will put the money toward Maynard’s visit.

Talent Show and Silent Auction: The 8^th grade-sponsored talent show will be open to ALL middle school students (all grades) who want to perform and who audition. It is tentatively scheduled for May. The PTSA will have a silent auction/raffle table and a concession table with food and drinks in the hallway. Some items donated so far for the silent auction are: 3 sports camps admissions, 1 photo sitting with a free 8X10 photo, three gift cards, a ceramic piece, and a TRMS PTSA basket with apparel and more. Raffle items, so far, are a TRMS t-shirt and a school yearbook. The PTSA would welcome more donations.

8^th grade week:

Mike will provide yearbooks to 8^th grade students who can’t afford to buy one; they should see him. Here his how the last week of school is scheduled currently for 8th graders:

Tuesday, June 17: 8th grade goes to Cedardale for the day. Return for 4 p.m. pickup by parents.

Thursday, June 19: 8th grade assembly with a hynoptist. Semi-formal dance is 6:30-9 p.m.

Friday, June 20: 8th grade celebration assemblies in the morning by team. They will be getting their certificates and some will be getting awards. Each team also has a PowerPoint presentation with photos from the year set to music. Parents, etc. are invited. There will also be time during the day for the 8th graders to sign yearbooks. After lunch, there will be an ice cream party for them. A few parents are needed to help scoop ice cream starting at noon. You can contact Laura Lipfert at lipfertl@hotmail.com if you want to help. Mike is providing the ice cream.

Fundraisers:

Laura Lipfert is helping sell $1 wristbands to raise money for Cpl. John Lapham, the Atkinson former DARE police officer who is suffering from leukemia. Mike said he would see if a 7^th grade advisory was interested in taking this on.

The middle and high schools are having staff jeans day to raise money for accident victim Kayleigh Sullivan.

Spanish classes are collecting lice shampoo, wipes, and 2T and 3T pants for Guatemala.

Other:

Staff Appreciation Week: Week of May 12. Laura will get the schedule from Dianna Elwell. The staff barbecue will be on May 15 in the afternoon, and Laura needs volunteers to help.

Reflections: Next year’s theme is “Wow.”

Career Day, May 15: Six to seven volunteers are needed to meet and escort participants for this morning event. Sharon Skinner is coordinating the food; Laura will work with her to set up bakers and other volunteers.

Move-Up Day, June 17: Volunteers are needed to hand out clothing to visiting 5^th graders.

Open house night for 5^th grade parents: Laura will speak, and the PTSA will have a table to sell apparel, give out flyers, etc. Mike will set a date. (Date set as June 10, 6:30-8 p.m., starting in the PAC).

7^th grade popsicle day: The PTSA could provide popsicles or ice cream to 7^th grade teachers who want to provide that to their students on a day of their choice. Last year, some teams gave these out on field days.

Principal’s Day: Won’t be done as an event separate from Staff Appreciation Week.

Video-conferencing family night: Gail Dacey wondered if the PTSA was interested in sponsoring one.

Unified Arts Night: still a possibility for a future event.

Tiger awards: Laura Lipfert suggested having a tiger that can be awarded to an outstanding team each month…or a team that exhibits especially good character. This is very successful at Atkinson Academy.

Tent: Mike is looking into getting a school tent that could also be used or sports and the 8^th grade celebration day.

Principal’s Newsletters: These are taking 5-10 minutes to download onto home computers. Mike is checking into how to cut the time needed. He will also look into problems some people are having opening the Daily Bulletin.

NEXT MEETING: APRIL 14 at 6:30 p.m., TRMS library. Hope to see you there!

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TRMS PTSA Feb. 11, 2008 6:30 p.m. Meeting Minutes

Attendees: Principal Michael Hogan, Laura Lipfert, Sharon Crossman Assaf, Sharon Burke, Robyn Knight, Karen McLain, Gail Dacey, Karen Medeiros

Welcome (Laura Lipfert):

Secretary’s Report (Karen McLain): Accepted

Treasurer’s Report (Robyn Knight): Accepted. The PTSA account balance to date is $4,324.09. Those present voted to donate the budgeted $500 for a TRHS scholarship and $200 for the TRHS Post Prom Party. Karen said that the Reflections program spent the budgeted $200. Line items in the PTSA budget which are not expected to be spent this year are: popsicles for the 7^th grade (Mike will get them ice cream); the 8^th grade BBQ (the school will cover the cost); Red Ribbon Week (not held this year); Students of Service; SLIP; and PTA Founder’s Day for $1,650….making up most of the $2,000 difference between anticipated and realized Magazine Drive revenue.

Fundraisers: The PTSA agreed to run a concession stand and silent auction at the 8^th grade talent show in early May. No decision was made on additional fundraisers. Options mentioned were:

a second book fair
selling school supplies to students
continuing to sell school apparel
a family night such as a dining night at the school
a school activities night where parents could see music performances, art displays, cooking class samples, and more. There could be food concession stands, raffles, etc..
a family day where there would be games, etc. along the line of the Woodbury School winter carnival in Salem, including food concession stands, etc.
an on-line auction

There was a lot of support for turning the 6^th grade Halloween Party into a money-maker instead of a PTSA expense for 2008-2009. A 6^th grade Valentine’s party with games, music and food brought in $1200 this year for the three classes that held it, said Gail Dacey. Mike said that the 7^th grade teachers will get money from a 6^th/7^th grade dance and the 8^th grade will get money from the talent show. Final decisions on this year’s fundraising will be made at the March meeting.

Changing the PTSA Website Design (Laura Lipfert): Lisa Ambrosio, of Atkinson, who works in web design, has volunteered to revamp the TRMS PTSA webpage. There would be a small annual domain fee of perhaps $50. Currently the PTSA pays $27 per year. Laura said the new design would be much more polished and could have a student showcase, photos, a calendar, announcements, log for volunteer hours, link to Boxtops for Education, list of board and committee chairs and email contact info, FAQs, school brochure, link to bylaws, link to HS website, archives for minutes, and shared meeting space. More discussion at March meeting.

Other school news:

· Students raised $2,100 for fire victims in Lawrence, MA, and got another $2,100 in matching funds from Charles Daher. The school is now doing another fundraiser: Pennies for Patients.

· Career Day will likely be in April. Contact the Guidance office for more info or to volunteer.

· Move-up day is June 17.

· A $144,000 warrant article on the school district ballot would allow for renovation of the middle school rooms currently used for autistic students and for occupation and physical therapy. Currently the rooms are very noisy because dividing walls do not go all the way to the ceiling; cluttered; and with an uninsulated door and florescent lighting. The renovation would improve the area while also creating a room where student could learn life skills such as cooking, dining and washing, among others. The number of autistic children in the school has been rising in the Timberlane district as well as nationally, and if the school district can not provide them with a good education, it could be asked to pay to send them to another school that would do better. The revamped rooms could also be used for the summer program. For more information, watch for the re-run of the school deliberative session on the cable channel.

Our next meeting will be Monday, March 10, in the TRMS Library at 6:30 p.m. We hope to see you there!

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TRMS PTSA Jan. 22, 2008 6:30 p.m. Meeting Minutes

Attendees: Principal Mike Hogan, Laura Lipfert, Gail Dacey, Karen McLain, Sharon Crossman Assaf, Roseanne Estep, Kate Estep, Kate Harb, Katherine Landry, Anne Mezquita, and Roger Aubrey.

Welcome (Laura Lipfert):

November minutes were accepted

Treasurer’s report was accepted.

State of the School (Principal Mike Hogan):

Principal’s newsletters are now on-line and paper copies are no longer being sent home as the school continues to cut back on paper use.
A bullying presentation was very successful.
There will be a 6^th/7^th grade dance in the spring. The 7^th/8^th grade dance broke even; 7^th graders loved it; only a few 8^th graders attended.
There may be an 8^th grade talent show and a basketball game.

Fundraising (Principal Mike Hogan):

Next year’s magazine drive will last only a few weeks and will not distract from teaching as much as it has in other years. Each team got $700 from the drive this year, which was down from last year. No figure was available for how much the PTSA will get. To make up for declining profits:

The school could hold additional fundraisers.
The PTSA could raise money through a silent and/or on-line auction. The Oyster River Middle School raised $8,000 this way. Some suggestions of places to recruit: sports camps (Mike Hogan said he would get these), restaurants and stores, Home Depot, Red Sox tickets, orthodontists, jewelry, portrait sketches by school artists, meals cooked by teachers, ski passes, message/spa treatments, and bookstores. Mike would like to have 5 or 6 people form a sub-committee by the next meeting in order to proceed on this. Each person could be in charge of soliciting donations from a specific type of business. He would like to run it in April and have about 50 items; Laura suggested announcing the prizes at the 8^th grade talent show. Goal: $3-4,000 with half the proceeds to go to the PTSA, and half to the school. Laura will chair the subcommittee. Anyone interested in working on the silent auction fundraiser can contact her at lipfertl@hotmail.com.
Other fundraising suggestions from the floor: mother/daughter fashion show; international cultural event; selling apparel to all 5^th graders; charging $2 for the 6^th grade Halloween party and having students pay 25 cents per snack or drink, thus eliminating the $300 cost.
Mike said money could be saved by replacing the 8^th grade bbq with an ice cream social. He would continue to have the 8^th grade field trip (to Cedardale), assembly, and celebration dance. Another $200 could be saved by having a school organization cover the $200 budgeted for Red Ribbon Week.

Teacher Liaison (Gail Dacey): Thank you to everyone who helped with the senior tea; it went very well.

Reflections (Karen McLain): The School communications were wonderful for Reflections…Gail, Dianna, Trudy and Mike were wonderful getting info out in announcements, through advisories, the school website, HomeworkNow, the board in front of the school and newsletters. There were also posters, and flyers given out at lunch. There were 13 entries, which was down from about 30 last year. TRMS will still be able to send 3 visual arts entries, 3 photography entries, 3 literature entries and 1 music compostition entry on to the state competition on March 5 in Derry. The TRMS reception will be at 7 a.m. on Wednesday, Jan. 30, in the cafeteria alcove. Laura Lipfert and Jen Wilmot are doing a lot of the work on this; and it looks like all entrants will attend. Next year we hope to have many of the same people on the committee and we will start earlier on promotions; and will try to get language arts and art teachers to promote it and possibly assign extra credit. The Art Club would also be a good avenue. Gail Dacey said that the rules intimidated some students who otherwise would have entered. Suggestions were to have an orientation meeting to visually present to students what entries should look like and/or have a 6-week enrichment after school at which students could work on their entries. Kate Harb said that Reflections could have access to art supplies. She will also post the winning entries in the display cases in the hall when they come back from the state contest.

Communications (Laura Lipfert): Laura suggested improving communications. Some parents haven’t known about events or drives. Mike Hogan said that more is going on the school website, and that the school tries to send info home with kids who need that. He was amenable to including some sort of short notice with important dates and info with each report card (in addition to posting dates on the report card); and allowing the PTSA to send a third-of-a-page notice on the apparel sale home with the appropriate report card. Some suggestions were made to issue parent e-mails. There was also discussion of improving the school calendar and getting PowerPoint for the Middle School. (The high school currently uses PowerPoint to post on-line all grades for students there. Parents need a user name and password to view their child’s grades.) Laura said that the cafeteria has e-mail addresses for most parents. Anne Mezquita said that parents who have access to computers SHOULD be on the school website every day to see what is going on.

Strategic Planning (Mike Hogan): The school is in the midst of strategic planning; and is looking into what Timberlane wants to be known for or recognized as, and at any school needs. PTSA Co-President Laura Lipfert is on the committee.

Staff Appreciation Week (Laura Lipfert): Will likely be the week of May 5. Last year’s activities were a cookout, dessert buffet, breakfast a la carte, breakfast by PTSA, raffles and massage.

We hope to see you at our next PTSA meeting

Monday, Feb. 11, at 6:30 p.m. in the TRMS library

Note: All meetings for the rest of the year have been changed to 6:30 pm.

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TRMS PTSA Minutes November 19, 2007

Attendees: Michael Hogan, Laura Lipfert, Karen McLain, Sharon Burke, Janet Paronich, Patti Daley, Beth Hendershot, Donna Rooney, Rusanne Estep, Karen Medeiros, Karen Brown, Michelle Seaged, Sharon Crossman-Assaf, Gail Dacey, Anne Mezquita, Abby Constantineau, Christine Steele, Robin Knight.

Welcome (Laura Lipfert)

Parents Awareness Initiative Network (Beth Hendershot and Donna Rooney, guest speakers):

You wouldn’t have picked Ken, not his real name, as a drug addict. He was a soccer star, with okay grades and great parents. There were no signs that anything was wrong: no falling grades, no changed behavior, no loss of friends or activities, no missed curfews; only a little depression that he was reluctantly seeing a counselor about.

Then came a minor violation, a court appearance, and a court-mandated program that tested him for drugs. When Ken tested positive for marijuana, his shocked parents learned that he’d been using drugs with his friends since 7^th grade, even stealing from family members to support his addictions. But during the subsequent months of rehab, successes and failures, a suicide attempt, psychiatric hospital, and recovery at home, Ken’s family found little, if any, support.

Today parents in the Timberlane school district DO have support, TRMS teacher Beth Hendershot told a gathering of parents and teachers at the PTSA meeting. The Parent Awareness Initiative Network was created 14 months ago to help families dealing with the challenge of youth and substance abuse. The group meets on the 2^nd Wednesday of each month from 6-7:30 p.m. at Family Mediation and Juvenile Services, 16 Academy Ave., Atkinson. Anyone can attend, and there is no fee. Families who attend share not only support, but what works and what doesn’t. “Families often don’t know how to find resources. This group will help,” said Donna Rooney, a facilitator who works with the group.

Making Change is another support group just for teens. Both groups are confidential (nothing said at a meeting should leave the meeting) and attendees at both groups are encouraged to treat each other with respect and empathy.

“Recognize that your feelings of anger, guilt, and a sense of failure as a parent, are common reactions,” said a brochure for the programs. “Understand it’s not a sign of weakness to seek help; in fact knowledge is power. Realize most families cannot solve this problem on their own, and a credible support system is essential.”

Even those who don’t need it now, should take note. These problems can hit anyone, said Rooney. “Nobody has a vaccine against substance abuse as a chronic illness,” she said. For more information, visit Family Mediation and Juvenile Services at www.fmjs.org ,and Sanborn/Timberlane Regional Safe and Drug Free Communities Coalition at www.stcoalition org.

You can also attend the presidential town hall meeting on solving our drug and alcohol problems at 3 p.m. Dec. 2 at the Performing Arts Center, Greenough Rd, Plaistow. To reserve your free tickets call 603-392-6541 ext. 243.

Secretary’s Report (Karen McLain): Minutes from the October meeting were accepted.

PTSA website (Karen McLain): The PTSA page on the TRMS website is frequently updated. Check it out for the newest PTSA news. If you want anything included there, e-mail Karen at karen@homecoach.org.

Treasurer’s Report (Robin Knight): Once the membership check is written, the PTSA will have $4,541.49 in its account. A $2,000 minimum balance is required. Sharon Crossman-Assaf said she would get a copy of the bylaws to see if the bylaws require the minimum balance.

Principal’s Report (Michael Hogan): Thank you to all involved in the Halloween party, especially Sharon Burke who was amazing. In other business, he is forming a committee to decide fundraising goals for next year and possible ways to reach them. The magazine drive will be scaled back next year. Also, he commended Gail Dacey and others working on the Senior Tea and said that the school has new round tables in the cafeteria.

Magazine Drive (Sharon Crossman-Assaf): Magazines that were ordered are starting to arrive at homes.

Halloween Party (Sharon Burke): The party was “really great” with an estimated 350 6^th graders attending. Fred Kulik and other volunteers were wonderful. Next year, the party will be organized in such a way that NO children will be allowed in early. This year, quite a few children were dropped off 30-70 minutes before the party started. Mike Hogan said the party will need to use more space next year since the fire code only allows for 200 people at a time in the cafeteria. Other possible changes discussed but not yet implemented: charging money ($2-$5) to attend with scholarships offered to those who can’t pay it; charging for food and drinks at the party; changing the time to 6-8 p.m. unless there is a Haunted Walk, which takes lots of time to set up. Mary Beth Donovan Olson has volunteered to chair the Halloween Party next year; Sharon Burke will continue on the committee to help out

Senior Tea (Gail Dacey): Scheduled for Dec. 1. Students can attend with their grandparents. Other seniors will also be there. Donated coffee cakes will be used. Bakers are being asked to bring in cookies. They shouldn’t be nicely arranged on a platter, since they will be served out.

Membership Drive: At about 345, the TPSA surpassed its goal of 300 memberships, though it was almost 100 short of last year’s numbers. TMRS staff accounted for 30 memberships, which was fantastic. Karen wondered whether we should incorporate envelopes into the drive in the future in order to make sure that the money stays with the forms. About 12 forms had no money attached this year. When notified, a couple of people did say they might have forgotten to include the money, and they sent money in to cover their membership. The rest were covered by a donation given for that purpose.

Reflections (Karen McLain): Karen volunteered to chair the Reflections art contest. She would still welcome any and all help. This year’s theme is “I Can Make a Difference By…” Original art work can be submitted in any of six categories: musical composition, dance choreography, film/video production, literature, visual arts, or photography. Karen has a flyer; but was encouraged to get the info out through advisories, posters and a table at lunch; rather than sending flyers home with ALL the students. This will happen after Thanksgiving vacation. Info will also be on the PTSA page on the school website. The deadline for submitting entries will be January 11. Entry rules are available on-line at www.nhpta1.org/indexstuff/2007_2008_Arts_Area_Rules.doc.

Box Tops for Education: Karen Medeiros encouraged parents to try to send in 10 boxtops a month. That would contribute $1 a month to the school. Michael Hogan decides how to spend the money. Meagan Vondall’s advisory clips the boxtops and send them in.

There will be no December meeting.

The next meeting will be Jan. 14, 2007 at 7 p.m. in the TRMS library.

We hope to see you there!

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TRMS PTSA Minutes Monday, Oct. 15, 2007 7-9 p.m.

Subject to approval at the Nov. 19, 2007 meeting

Attendees: Laura Lipfert, Jill Patsfield, Karen Medeiros, Michael Hogan, Gail Dacey, Fred Kulik, Robin Knight, Sharon Burke, Sue Kappler, Karen McLain

Presidents Report : Laura Lipfert said she was thrilled that 237 familes have volunteered to help this year, and that the following people have volunteered to chair events: Welcome Back Breakfast, Laura Lipfert; Volunteer Coordinator, Laura Lipfert; School Magazine Drive, Sharon Crossman-Assaf; Membership Drive, Karen McLain; Staff Appreciation Ongoing, Sharon Crossman-Assaf; 6^th Grade Halloween Party, Sharon Burke, Fred Kulik, Barri Garceau; Apparel Fundraiser, Susan Kappler; Dads Group, Fred Kulik; Senior Tea, Sharon Burke and ?????; Staff Appreciation Week, Laura Lipfert; Web Site Administrator, Karen McLain; Job Shadow/ Career Day: Michelle Tingley; Publicity, Jennifer Wilmot; Book Fairs, Pam Walsh; Bakers, Diane Coryea; Student Wellness, Amy Byrne, Dr. Jamie Holland, Sue Olson. STILL NEEDED: a Reflections Chairperson, a chairperson for the 8^th grade farewell celebration, and someone to run the Senior Tea with Sharon Burke. Sharon Burke said that she was willing to help with the Senior Tea, but does not want to run it.

Secretarys Report: Karen McLain presented the minutes from the September meeting. They were approved.

Treasurers Report: Robin Knight presented the Treasurers Report. We have a bank balance of $3,416.40, of which $2,000 is a frozen minimum balance required in our checking account. Expenditures so far are: $145.20 for the Welcome Back breakfast.

Principals Report: Principal Michael Hogan said that NECAPs are almost done, and the teachers are happily getting back to their normal schedules. He has money for basketball hoops, but now needs space for them.

The Magazine Drive has also ended, although the prize winners (limo ride, principal for the day, etc.) will be honored in the next couple of weeks. The PTSA will get $3,000 - $4,000, as it has in previous years. The 12 academic teams will split what is left over.

Taking some of the hoopla out of the magazine drive may have been a factor in lower orders this year, he said, but it also kept more of a focus on learning. Michael Hogan would like to streamline the magazine drive even further in future years by limiting in-school sales to one week, getting rid of a lot of the little gifts, and encouraging on-line sales throughout the rest of the year. Karen McLain said that when the magazine drive was done with MORE hoopla it raised as much as $100,000. (It is now making substantially less than that.) Sharon Burke and Laura Lipfert said that the beginning of the year may be tough for some people, because families are having to put out so much money toward school at that time. Gail Dacey said another factor may be that many people are trying to cut back on expenses. Karen Medeiros said some people are also renewing subscriptions outside of the fundraiser. Michael Hogan said he would talk to faculty about how much additional money they really need to get a clearer picture of how much really needs to be raised.

Other fundraising ideas: Michael Hogan wants the PTSA to add more culturally-based fundraisers that contribute more to the school climate. He had several ideas for fundraisers. Sharon Burke said that silent auctions can be a good money maker. Mike said summer camps may be willing to donate a week of camp time. Laura Lipfert said silent auctions could be combined with something like an ice cream social. Sue Kappler suggested having the PTSA chaperone a Holy Angels dance. Laura said you would need to provide 21 chaperones, and the PTSA could get the profits from the concessions, and half the price of the dance. Sharon said the Boy Scouts made $700-800 doing this.

The 7th and 8^th grade dance is done through the school and the 8^th grade leadership group. Laura said she would give Mike a list of people who have been calling her to volunteer to chaperone the dance. Cost is $5, and it is limited to 250 students. If it is overwhelmingly successful, the school will have another one.

Insurance: The PTSA approved spending $50 for individual liability insurance for officers. It voted NOT to spend any money on bond insurance. Karen McLain said that the state PTSA covers general liability with the dues money it receives from the local PTSAs (50 cents per member for insurance). It used to provide individual insurance, but isnt this year. The state PTSA recommended that the local PTSAs pick it up, and the high school PTSA is doing the same.

Memberships: There are 272 memberships, which Robin Knight said is down from 300+ last year. Karen McLain said that she would let Gail Dacey know how many teachers are members. The PTSA voted to increase memberships in 2008-2009 to $5 per person. It is expected that the state dues will increase from $3 to $3.25 next year, which would have cut the amount that TRMS PTSA retains from $1 to $.75. With the increase, TRMS PTSA will keep $1.75. Karen said she is hoping to get membership cards out before Thanksgiving. She is waiting for the Common Man coupons from the state PTSA.

Halloween Party: Sharon Burke presented the Halloween flyer, which she will be changing slightly and then getting out to students later this week. She said that she has five fortune tellers, which Gail and Karen thought was enough. She also will offer costume and door prizes, and has gotten donations from several businesses including Hampstead Health and Fitness, WalMart, Chocolate Mousse, and Chunkys. All entering 6^th graders will need to check in when they enter. Bari Garceau will coordinate chaperones, and Sharon hopes to get someone to coordinate decorations, and someone else to coordinate snacks. She has volunteers to bring in food for the workers who are staying from 2-9 p.m. Fred said that his workers would like pizza. Fred also said that he needs two to three people to help set up the haunted walk and 10 to 15 people to work the hallway. It is best to let each child go through only once, and to have them go through in groups of 5-8 with a chaperone in front, and another in back of the group. The DJ could call the students by homeroom, and then a worker could pick the kids from the group that is lined up. Marilyn Hutnick will have the homeroom list for the DJ. Sharon said she would include in the chaperone letter that no younger siblings will be allowed.

Clothing sales: Sue Kappler presented a new logo design with a tiger to help boost sales, but said she would get another version, and would run it by Mike before putting it on t- shirts. She hopes to get order forms out soon. Atkinson Graphics is charging $50 to develop the design. The board said that was fine. Sue wants to add long-sleeve t-shirts gym bags, beanie hats and smaller sizes to the current offerings. Sharon Burke suggested a white strip on the gym bags for kids to write their name. Another option is writing it with a white or silver Sharpie. Sue said that people who ordered the old shirt, which will no longer be available, will be able to get their money back if they dont want a shirt with the new design.

Senior Tea: Laura Lipfert said she has a list of volunteers, plus a list of 140 bakers that will be coordinated by Diane Coryea. She said she would look for the 125 $1.25 gifts needed for the seniors. Gail Dacey said these could be non-Christmasy wooden ornaments that someone could write the seniors name on and the year. She discouraged candy, since some are diabetic. Gail said someone needs to see what paper goods are left over from last year: tablecloths, plates, napkins and cups are needed. Also needed are two additional pots for coffee and hot water. Laura said she would bring these. Juice should also be supplied. Karen McLain said that last year bakers were given the option of bringing in poinsettias. Laura suggested seeing if Boston Coffee Cake would donate cakes. We could have one for each table, and then bakers could be asked to bring in just cookies.

Possible topics for future meetings; Eating disorders; de-stressing the holidays (Fred Kulik suggested Kevin Linehan as a speaker), and breathalyzers. Michael Hogan also urged publicity for guidance parent nights on things like the 8^th grade parents college night, and drug and alcohol prevention.

SEE YOU AT THE NEXT MEETING, NOV. 19, 7 P.M., IN THE MS LIBRARY!

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TRMS PTSA Minutes Sept. 10, 2007 7-9 p.m.

Attendees: Laura Lipfert, Sharon Crossman-Assaf, Sharon Burke, Robin Knight, Karen McLain Swanson, Maegan Vondal, Karen Medeiros, Nancy Lynch, Debbie Witty, Anna Witty, Denise Luna, JT Luna, Sue Kappler, Brenda Merrill, Kerry Bredbenner, Kelly DArcangelo, Rusanne Estep, Gail Dacey, Principal Michael Hogan

Presidents Report: Laura Lipfert welcomed all those attending and introduced the board (herself and Sharon Crossman-Assaf, as co-presidents, Sharon Burke, as vice president, Robin Knight, as treasurer, and Karen McLain Swanson, as secretary.) There is still a Reflections Committee chairperson position open on the board. Kate Delfino would be willing to mentor whoever takes this on. Volunteers from last year are willing to help out again. Nancy Lynch also said she would help. Reflections is a PTA art contest.

Treasurers Report: Robin Knight presented the treasurers report. The PTSA approved $104 to cover two Camp Lincoln scholarships for children who need the financial assistance. Laura will contact the elementary PTAs to see if they would each also be willing to sponsor two scholarships. Last year, three out of four elementary PTAs did help out.

Secretarys Report: Karen McLain Swanson said there were no minutes from the very brief May meeting.

Welcome Back Breakfast and Staff Appreciation: Laura said the welcome back breakfast for staff went very well. Gail Dacey said it was wonderful. Sharon Crossman-Assaf said that the staff appreciation team replaced the toasters in the staff room and is working to replace the microwaves. Bulletin boards in the staff room were decorated and napkins and cutlery were put out for staff. Gail said that she was okay with Lauras idea to have the PTSA sponsor a staff-only outing. Laura would set up a trip, and staff members could sign up and pay to go. There would be no cost to the PTSA; nor would this be a fundraiser.

6^th Grade Halloween Party: Sharon Burke, Kerry Bredbenner and Kelly DArcangelo agreed to co-chair the 6^th Grade Halloween Party. Robin Knight, who chaired it last year, said she has written notes on what to do. They should hire a DJ right away. Marilyn Hutnick and Gail Dacey are two good resource people at the school. Generally students bring in the supplies. One team will bring water and or juice boxes, another food, and another will bring decorations. Some supplies are also located in the PTSA cabinet in the staff room. The dads group puts together the Haunted Walk each year. Sharon said that only one dad has volunteered for the dads group this year via the PTSA volunteer forms. It is important that students check in when they get there.

Membership Drive: Sharon gave the membership forms to Karen. Gail Dacey said that she would e-mail teachers and staff to encourage them to become members, since only four have joined so far this year. Michael Hogan volunteered Sharon Skinner, at the school, to help disseminate info about the PTSA via the school website and daily bulletin. Members agreed that we need to publicize how we use PTSA money. Some examples are: school agenda books, field trips, supplies, benches. Sharon said that not all teachers sent the forms home with students.

Magazine Drive, Sharon Crossman-Assaf: More volunteers are desperately needed. The magazine drive took in a tremendous number of magnet books already. Traditionally, those books have resulted in a large number of orders. Sharon is looking into using a website to allow people to renew their subscriptions while also contributing to TRMS. Currently if you renew directly through the magazine, TRMS does NOT benefit since renewals have to be through QSP in order for a portion to go to the school.

T-shirt Drive and Open Houses: Christine Steele will co-chair the t-shirt drive. Sue Kappler said she might be interested in co-chairing this. Order forms should be available at the open houses, along with membership forms and a volunteer signup. The PTSA table at the 6^th grade open house will be staffed by: Sharon Crossman-Assaf and Laura Lipfert. The PTSA table at the 7^th/8^th grade open house will be staffed by Debbie Witty and Denise Luna. More people are welcome to work the tables if they want to do so. The Reflections opening will be promoted there also. The open houses are on Tuesday, Sept. 25 from 6:30 8 p.m. at the TMRS for 7^th and 8^th grade parents; and Thursday, Sept. 27 from 6:30 8 p.m. at TRMS for 6^th grade parents. Volunteers for the PTSA table should plan to arrive at 6 p.m. to set up.

Capital Campaign: There was discussion about having a capital campaign. Possibilities are to include a donation line on the membership form. Other fundraising ideas: Good Search (TRMS PTSA would get money every time someone does a search and specifies TRMS PTSA). Hannaford Help Schools -- Danville Elementary PTSA made $1200 through that program last year.

Principals Report: Michael Hogan said that the school was very busy this summer with all the district summer programs and construction projects. There is now a new guidance suite, and renovations on the front office are nearly complete. The security doors are almost fully operational. Two brand new benches outside the front entrance were bought with proceeds from last years magazine drive. He is looking at building needs for next years budget.

The new lunch program is still working out the glitches, but overall people are very happy with the quality of the food. More people are eating the school lunches this year than in previous years. No one will be able to pay for lunch with cash after Oct. 1. Michael Hogan said he will put more pricing info out to parents, so that they understand what things are not included in the $2 lunch fee. Questions or comments should go to Caf Services.

The summer leadership academy for 8^th grade was very successful. Those who attended will visit 6^th grade advisors and lead activities once a month, building good relationships between 6^th graders and 8^th grade.

Sixth graders came up with the idea on their own to sell food at the open house. There will also be student-faculty sports events. The PTSA should also look into culture-building events, he said.

Sharon Crossman-Assaf said Michael Hogan did phenomenal in his first year here.

We hope to see you at our next PTSA meeting, Monday, Oct. 15 at 7 p.m. in the Middle School library!

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Timberlane Regional Middle School PTSA

Timberlane Middle School PTSA Agendas and Minutes

Article I: Name

** Article V: Relationship with National PTA and State PTA

Article VI: Membership and Dues

Article VII: Officers and Their Election

Article VIII: Duties of Officers

Article IX: Executive Board

Article X: Committees

Article XI: Meetings

Article XII: Council Membership

Article XIII: Fiscal Year