|
SCHOOL:
Norwalk Catholic School Elementary/Early Childhood PTO
SCHOOL PHONE:
Elem: 419-668-6091 ECC:419-668-8480
PTO MEETING PLACE:
Watch Friday Flyer and Web calendar for Meeting Location
PTO E-MAIL ADDRESS:
pto@ncsmail.org
Lisa Bleile, President
Gina Herner, Vice-President
Laura Phillips, Secretary
Julie Grine, Treasurer
Kathy Olak, Publicity
Penny Stang, Past President
Members-At-Large
Lisa Hedrick
Keri Jubak
Kara Vandersommen
Constitution
The mission of the NCS Parent Teacher Organization (PTO) is to bring the
home and school into a closer relationship. We believe that the parental/
guardianship involvement is essential in order for our children to meet
success in all aspects of their education. We will work closely with each
other so that the children may become responsible Christians.
Article I- Name
The name of the organization shall be the NCS PTO (Parent Teacher
Organization).
Article II- Objectives
A. To bring into a closer relation the home and the school, that
parents/guardians and teachers may cooperate intelligently in the training
of our children.
B. To recommend measures to provide adequate safety for the care and
protection of our children.
C. To encourage school pride.
D. To provide a medium in which parents/ guardians and teachers can
become better acquainted.
E. To provide funds for extra gifts to the school as voted for by active
members which cannot otherwise be picked up from some other source.
F. To affirm teachers and students by planning activities which
recognize their efforts.
G. To provide extra help with the day-to-day operations of the school.
Article III- Membership
Membership is open for all persons (parents, guardians, faculty,
parishioners, alumni, and clergy) interested in supporting and promoting NCS.
A. Active members (voting members) must either be parents/guardians or
members of the teaching staff of NCS.
B. Auxiliary members (non-voting members) are all others.
Article IV- Officers of the Organization and Election Process
A. The President shall preside at all meetings and shall perform all
duties usually pertaining to the office.
B. The President-Elect shall preside at meetings in the absence of the
President and also be responsible for programs, entertainment, etc. for the
meetings. The President-Elect serves a two-year term; one as President-Elect
and one as President. The President-Elect shall be elected yearly.
C. The Secretary shall be responsible for recording a preserving the
minutes of each meeting and shall handle the correspondence of the
organization. The Secretary serves a two-year term. The Secretary is
elected on the opposite year of the Treasurer.
D. The Treasurer shall keep all monies of the organization, shall keep
an accurate record of all receipts and expenditures, and shall pay out funds
as required by the organization in accordance with the policies of the
Diocese. The Treasurer serves a two-year term and is elected on the opposite
year of the Secretary. The School Principal is also a co-signer on the
Checking and Savings Accounts.
E. Incoming officers are to be elected at the last meeting of the
school year and are to take office at the first meeting of the following
school year.
Article V- Meetings
Meetings are to be held four times a year, determined by the officers, in the
evening.
Article VI- Conducting Business
A. Business may be conducted with any number of active members present
at a regular meeting presided by either the President or President-Elect and
the Principal or his/ her representative.
B. A majority vote of the active members present at a regular meeting is
necessary for an action to pass.
C. Nothing may be billed to the organization without prior approval of
the President.
Article VII- Amending the Constitution and the Vote
A. A proposed amendment must be stated at a regular meeting for
discussion and a majority vote of the active members present is needed for
approval.
B. Amendments become effective at the time of acceptance by the
membership.
NCS Parent Teacher Organization
Officer’s Duties
The President
· Holds officer’s meetings to plan upcoming meetings and PTO
activities.
Contacts Room Parents to phone all members with important
communications.
· Presides over meetings of the membership four times a year.
· Takes responsibility for all PTO activities, finding chair persons,
scheduling and coordinating their successful completion. This also includes
recruiting and scheduling volunteers.
· Works closely with the Principal to plan and carry out the Family
activity in the fall of the year.
· Serves as the PTO contact person keeping in keeping in constant
communication with the Elementary School Principal to be updates as to
needs, etc.
· Prepares the annual Officers and Project Chairperson List (copy to
principal.)
· Prepares the Volunteer Sign-Up flyer, distributes and compiles
results.
Responsible for distributing the Project Volunteer List to the Chairperson.
(Copies to the Principal- flyer for Orientation Packet.)
· Revises, prints and distributes the PTO Brochure annually ( Copies
to the Principal for the Orientation Packet.)
· Promotes and coordinates the awarding of the PTO Officer’s Grant
($1,000.00)
The President-Elect
· Presides at any meetings in the absence of the President.
· Plans any programs, entertainment, or refreshments needed for the
meetings.
· Organizes the Room parents List and Distributes copies to the
Teachers, Room
Parents, PTO president and Principal.
· Assists the PTO president with contacting Room Parents when
necessary and organizing volunteers.
The Secretary
· Records and preserves the minutes of each meeting.
· Submits the minutes of each meeting to the school secretary, after
approval
of the President, to be printed on the back of the school newsletter (The
Friday Flyer) or sent out as an addition to the Friday Flyer the week
following the meeting.
· Handles all correspondence of the organization including the writing
of
thank you notes.
· Reads the minutes at each meeting.
The Treasurer
· Keeps an accurate record of all monies of the organization.
· Keeps an accurate record of all receipts and expenditures.
· Pays out funds as required by the organization in accordance with the
policies of the Diocese.
· Does all research needed to present a budget to the membership for
approval.
· Prepares and presents a budget to the Officers and then the whole
membership.
· Gives a Treasurer’s Report at each meeting.
| |
