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Name Field Label :	Your Name (e.g., Mrs. Applebee)
School Field Label :	Your School (e.g., Appleton Elementary)
Class Field Label :	Your Class (e.g., 4th Grade Science)
Phone Field Label :	Your School Phone (e.g., 555-1212)

Officers Label
Officers
Lisa Bleile, President Gina Herner, Vice-President Laura Phillips, Secretary Julie Grine, Treasurer Kathy Olak, Publicity Penny Stang, Past President Members-At-Large Lisa Hedrick Keri Jubak Kara Vandersommen
Goals of the PTO Label
Goals of the PTO
Constitution The mission of the NCS Parent Teacher Organization (PTO) is to bring the home and school into a closer relationship. We believe that the parental/ guardianship involvement is essential in order for our children to meet success in all aspects of their education. We will work closely with each other so that the children may become responsible Christians. Article I- Name The name of the organization shall be the NCS PTO (Parent Teacher Organization). Article II- Objectives A. To bring into a closer relation the home and the school, that parents/guardians and teachers may cooperate intelligently in the training of our children. B. To recommend measures to provide adequate safety for the care and protection of our children. C. To encourage school pride. D. To provide a medium in which parents/ guardians and teachers can become better acquainted. E. To provide funds for extra gifts to the school as voted for by active members which cannot otherwise be picked up from some other source. F. To affirm teachers and students by planning activities which recognize their efforts. G. To provide extra help with the day-to-day operations of the school. Article III- Membership Membership is open for all persons (parents, guardians, faculty, parishioners, alumni, and clergy) interested in supporting and promoting NCS. A. Active members (voting members) must either be parents/guardians or members of the teaching staff of NCS. B. Auxiliary members (non-voting members) are all others. Article IV- Officers of the Organization and Election Process A. The President shall preside at all meetings and shall perform all duties usually pertaining to the office. B. The President-Elect shall preside at meetings in the absence of the President and also be responsible for programs, entertainment, etc. for the meetings. The President-Elect serves a two-year term; one as President-Elect and one as President. The President-Elect shall be elected yearly. C. The Secretary shall be responsible for recording a preserving the minutes of each meeting and shall handle the correspondence of the organization. The Secretary serves a two-year term. The Secretary is elected on the opposite year of the Treasurer. D. The Treasurer shall keep all monies of the organization, shall keep an accurate record of all receipts and expenditures, and shall pay out funds as required by the organization in accordance with the policies of the Diocese. The Treasurer serves a two-year term and is elected on the opposite year of the Secretary. The School Principal is also a co-signer on the Checking and Savings Accounts. E. Incoming officers are to be elected at the last meeting of the school year and are to take office at the first meeting of the following school year. Article V- Meetings Meetings are to be held four times a year, determined by the officers, in the evening. Article VI- Conducting Business A. Business may be conducted with any number of active members present at a regular meeting presided by either the President or President-Elect and the Principal or his/ her representative. B. A majority vote of the active members present at a regular meeting is necessary for an action to pass. C. Nothing may be billed to the organization without prior approval of the President. Article VII- Amending the Constitution and the Vote A. A proposed amendment must be stated at a regular meeting for discussion and a majority vote of the active members present is needed for approval. B. Amendments become effective at the time of acceptance by the membership. NCS Parent Teacher Organization Officer’s Duties The President · Holds officer’s meetings to plan upcoming meetings and PTO activities. Contacts Room Parents to phone all members with important communications. · Presides over meetings of the membership four times a year. · Takes responsibility for all PTO activities, finding chair persons, scheduling and coordinating their successful completion. This also includes recruiting and scheduling volunteers. · Works closely with the Principal to plan and carry out the Family activity in the fall of the year. · Serves as the PTO contact person keeping in keeping in constant communication with the Elementary School Principal to be updates as to needs, etc. · Prepares the annual Officers and Project Chairperson List (copy to principal.) · Prepares the Volunteer Sign-Up flyer, distributes and compiles results. Responsible for distributing the Project Volunteer List to the Chairperson. (Copies to the Principal- flyer for Orientation Packet.) · Revises, prints and distributes the PTO Brochure annually ( Copies to the Principal for the Orientation Packet.) · Promotes and coordinates the awarding of the PTO Officer’s Grant ($1,000.00) The President-Elect · Presides at any meetings in the absence of the President. · Plans any programs, entertainment, or refreshments needed for the meetings. · Organizes the Room parents List and Distributes copies to the Teachers, Room Parents, PTO president and Principal. · Assists the PTO president with contacting Room Parents when necessary and organizing volunteers. The Secretary · Records and preserves the minutes of each meeting. · Submits the minutes of each meeting to the school secretary, after approval of the President, to be printed on the back of the school newsletter (The Friday Flyer) or sent out as an addition to the Friday Flyer the week following the meeting. · Handles all correspondence of the organization including the writing of thank you notes. · Reads the minutes at each meeting. The Treasurer · Keeps an accurate record of all monies of the organization. · Keeps an accurate record of all receipts and expenditures. · Pays out funds as required by the organization in accordance with the policies of the Diocese. · Does all research needed to present a budget to the membership for approval. · Prepares and presents a budget to the Officers and then the whole membership. · Gives a Treasurer’s Report at each meeting.
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