ST. MATTHEW HOME AND SCHOOL ASSOCIATION
BOARD MINUTES
TUESDAY, OCTOBER 12, 2010
ATTENDANCE: DAN ROTELLA BRITT RAMSEY
CYNTHIA FRANZMAN LAURIE STEELE
FRANCES MICHALEC TERESA OZARZAK
MICHELE TWENTE JILL HOWARD
KELLEY TREON KERRY EVERHART
CHRISTIE ALLOTO
PRAYER: JILL HOWARD
PRINCIPAL’S REPORT: DAN ROTELLA
• MR. ROTELLA THANKED MANY FOR THEIR EFFORTS ON NUMEROUS ITEMS:
DIRECTORIES, T-SHIRTS FOR CATCH THE SPIRIT, AND ST. MATTHEW STICKERS FOR
CHILDREN CAUGHT DOING SOMETHING “HONORABLE”.
• MR. ROTELLA MET WITH DESALES REGARDING THE OHIO GRADUATION TEST.
THIS TEST IS TAKEN IN THE FALL OF STUDENTS’ SOPHOMORE YEAR. RESULTS WERE
SHARED FOR THE LAST 6 YEARS (82 STUDENTS FROM ST. MATTHEW’S SCHOOL FROM 2005 –
2010 TESTED WITH 5 SUBTESTS). THE STUDENTS PASSED ALL BUT 6 SUBTESTS WITH
AN OVERALL 98.5% PASS RATE.
• THANK YOU LETTERS FOR THE MAIN EVENT DONATIONS WERE SHARED WITH MR.
ROTELLA AND MRS. MICHALEC. THEY WERE IMPRESSED WITH THESE LETTERS WRITTEN BY
STUDENTS.
• JEANS DAY FOR GATHERING MONEY FOR THE CRAFT BAZAAR BASKET RAFFLE IS
YET TO BE DETERMINED.
• REMINDER THAT THE TERRA NOVA TESTS WILL BE ISSUED TO ALL STUDENTS THE
WEEK OF 10/18/10.
• OUR NEXT CATCH THE SPIRIT DAY WILL TAKE PLACE ON FRIDAY, NOVEMBER 5,
2010. ONE OF THE GAHANNA FOOTBALL COACHES WILL BE SPEAKING AT THIS EVENT.
• MR. ROTELLA AND MRS. MICHALEC WILL BE ATTENDING THE DIOCESE
FUNDRAISER THAT WILL TAKE PLACE ON TUESDAY, NOVEMBER 9, 2010 AT 6 PM.
VICE-PRINCIPAL'S REPORT: FRANCES MICHALEC
• NO REPORT AT THIS TIME
ROOM PARENTS: LINDA STRAPP, TERESA OZARZAK, AND PAULA TRUDEAU
• TERESA MENTIONED THE CLASSROOMS ARE ALL GETTING READY FOR THE
HALLOWEEN PARTIES SCHEDULED FOR THURSDAY, OCTOBER, 28, 2010.
• STUDENT COUNCIL WILL HAVE A CONTEST FOR THOSE DRESSING UP IN THEIR
FAVORITE SAINT COSTUME.
HOSPITALITY: JENNIFER NORDMOE, CYNTHIA FRANZMAN, AND BRITT RAMSEY
• CYNTHIA MENTIONED HOSPITALITY WILL PROVIDE FOOD FOR THE MAIN EVENT
SETUP SCHEDULED FOR FRIDAY, OCTOBER, 29, 2010. THIS WILL BE CHARGED AGAINST
THE PROFIT FROM THE MAIN EVENT RATHER THAN OUR HOSPITALITY BUDGET.
TREASURER: KERRY EVERHART
ASSISTANT TREASURER: KELLEY TREON
• KERRY WILL DISTRIBUTE UPDATED PROFIT/LOSS STATEMENTS SOON. KERRY
DID POINT OUT A FEW ITEMS REGARDING:
CATCH THE SPIRIT TSHIRTS
LAPTOPS AND SMARTBOARDS
DIRECTORIES
NEW AIR CONDITIONER AND FURNACE
CONSIDER A NEW PA SYSTEM WITH MUSTANG MEDIA
COMMUNICATIONS: JENNIFER PRICE
• NO REPORT AT THIS TIME
MEMBERSHIP: CHRISTIE ALLOTO
• DIRECTORIES HAVE BEEN DISTRIBUTED TO ALL.
• CHRISTIE IS NOT RECEIVING ANY MORE VOLUNTEER FORMS. IT APPEARS THAT
WE DO NOT HAVE AS MANY VOLUNTEERS AS WE’VE HAD IN THE PAST.
VICE PRESIDENT: JILL HOWARD
• NO REPORT
SECRETARY: MICHELE TWENTE
• NO REPORT
PRESIDENT: LAURIE STEELE (PRESENTED THE FOLLOWING TOPICS)
OLD BUSINESS
MUSTANG TECHNOLOGY
• MR. FRAZIER CONTINUES TO WORK ON THIS AND IS LOOKING AT A COUPLE
DIFFERENT SYSTEMS (INCLUDING A PA SYSTEM FOR THE SCHOOL).
TECHNOLOGY
• WE WILL NOW HAVE 35 WORKING LAPTOP COMPUTERS FOR THE STUDENTS.
NEW BUSINESS.GUEST SPEAKERS
MARY PANCAKE – ONE OF THE 2010 MAIN EVENT CHAIRS
• DONATIONS LOOK GOOD.
• TSHIRTS ARE AVAILABLE FOR $15.
• CASH FOR CAUSE WILL BE ONE OF THE NEW LIVE AUCTION ITEMS.
• FINALIZING THE PROGRAMS.
• VOLUNTEERS NEEDED FOR BABYSITTING FOR SETUP ON FRIDAY, OCTOBER, 29,
2010 AND THE MAIN EVENT ON SATURDAY, OCTOBER 30, 2010. ANYONE INTERESTED
NEEDS TO GET THEIR NAMES TO LAURIE STEELE.
JOYCE MILLER EVANS – CHRISTMAS BAZAAR CHAIR
• THE CHRISTMAS BAZAAR WILL TAKE PLACE ON SATURDAY, NOVEMBER 13, 2010
FROM 9 TO 3 PM.
• LOOKING FOR 8TH GRADE VOLUNTEERS
• WE WILL HAVE APPROXIMATELY 100 VENDORS
• DETAILS SURROUNDING THE HOMETOWN CAFÉ, BAKE SALE, AND COMMUNICATIONS
(INCLUDING SIGNS OU T AT VARIOUS LOCATIONS) WERE DISCUSSED.
• WE WILL NO LONGER HAVE A CHINESE RAFFLE. THIS WILL BE REPLACED WITH
A GRADE BASKET RAFFLE. STUDENTS ARE ENCOURAGED TO BRING IN CHANGE TO PUT
TOWARDS THESE BASKETS. THOSE GRADES WITH 75% PARTICIPATION WILL EARN A JEANS
DAY. THE JEANS DAY WILL BE DETERMINED BY MR. ROTELLA.
UPCOMING CALENDAR AND KEY DATES TO REMEMBER
• HALLOWEEN CLASSROOM PARTIES: THURSDAY, OCTOBER 28, 2010 AT 12:30 PM.
• MAIN EVENT LIVE AND SILENT AUCTION: SATURDAY, OCTOBER 30, 2010 AT 6
PM.
HOMETOWN CHRISTMAS BAZAAR: SATURDAY, NOVEMBER 13, 2010.
NEXT MEETING
• THE NEXT H&S MEETING WILL TAKE PLACE ON TUESDAY, NOVEMBER 9, 2010 AT
4 PM. IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
OCTOBER 26, 2010
ST. MATTHEW HOME AND SCHOOL ASSOCIATION
BOARD MINUTES
TUESDAY, AUGUST 10, 2010
ATTENDANCE: TERESA OZARZAK DAN ROTELLA
CYNTHIA FRANZMAN LAURIE STEELE
LINDA STRAPP FRANCES MICHALEC
MICHELE TWENTE JILL HOWARD
KELLEY TREON JENNIFER NORDMOE
CHRISTIE ALLOTO KERRY EVERHART
JENNIFER PRICE BRIT RAMSEY
WELCOME AND PRAYER: LAURIE STEELE
PRINCIPAL’S REPORT: DAN ROTELLA
• THE SCHOOL OFFICE REOPENS ON WEDNESDAY, AUGUST 11, 2010 IN
PREPARATION FOR THE UPCOMING 2010-2011 SCHOOLYEAR.
• OUR BACK-TO-SCHOOL PACKETS INCLUDED A LETTER FROM MR. ROTELLA TO ALL
FAMILIES. THE THEME FOR THIS YEAR IS “HONOR.” THIS WORD IS USED IN MANY
WAYS AND WILL BE CARRIED THROUGHOUT THE SCHOOLYEAR.
VICE-PRINCIPAL'S REPORT: FRANCES MICHALEC
• OUR FIRST “CATCH THE SPIRIT” WILL TAKE PLACE ON FRIDAY, SEPTEMBER 24,
2010 AT 1 PM. H&S WILL PROVIDE POPSICLES AS THE SNACK FOR THAT DAY.
• OUR STAFF’S FIRST FACULTY MEETING WILL TAKE PLACE ON THURSDAY, AUGUST
19, 2010. FRANCES WILL CONFIRM AND LET US KNOW IF OUR MANNA IN THE MORNING
PROGRAM WILL CONTINUE TO TAKE PLACE.
• THE ART TEACHER AT HOLY SPIRIT DIED UNEXPECTEDLY. FRANCES WILL
CONTACT THE PRINCIPAL AT HOLY SPIRIT AND LET US KNOW HOW WE CAN HELP THEM
DURING THIS DIFFICULT TIME.
ROOM PARENTS: LINDA STRAPP, TERESA OZARZAK, AND PAULA TRUDEAU
• THEY ARE IN THE PROCESS OF FINALIZING THE ROOM PARENTS’ LISTS FOR
EACH CLASSROOM.
• OUR ROOM PARENT MEETING WILL TAKE PLACE ON TUESDAY, SEPTEMBER 7, 2010
AT 6:30 PM IN THE HUTTA GYM.
• DISCUSSIONS TOOK PLACE REGARDING HALLOWEEN PARTIES FOR EACH
CLASSROOM.
HOSPITALITY: JENNIFER NORDMOE, CYNTHIA FRANZMAN, AND BRIT RAMSEY
• FIRST CONFERENCES ARE SCHEDULED FOR MONDAY, NOVEMBER 8, 2010 AND
THURSDAY, NOVEMBER 18, 2010. H&S WILL PROVIDE APPETIZERS FOR THE CONFERENCE
ON EARLY DISMISSAL AND DINNER FOR THE EVENING CONFERENCE.
• MENTOR FAMILY DAY WILL TAKE PLACE ON TUESDAY, AUGUST 24, 2010. H&S
WILL PURCHASE COOKIES AND WATER FOR THIS DAY.
TREASURER: KERRY EVERHART
ASSISTANT TREASURER: KELLEY TREON
• KELLEY DISTRIBUTED AN UPDATED BUDGET AND POINTED OUT THE FOLLOWING
ITEMS;
• ALMOST ALL IS FINAL FOR THE LAST SCHOOLYEAR ENDING JUNE 30, 2010.
2010 ADVANCE SALE FOR BAZAAR BOOTHS: THIS IS A TIMING ISSUE SINCE RESERVING
THE BOOTHS IS NOW HANDLED DIFFERENTLY.
BOX TOPS: FAVORABLE TO BUDGET. THIS DOUBLED FROM LAST YEAR.
ARTISTS IN THE SCHOOL: WE UNDER SPENT THIS BECAUSE IN THE PAST YEARS WE HAD
ARTISTS COME IN ON THE LAST DAY OF SCHOOL FOR K-4. THIS PAST YEAR LINDA
STRAPP DID A PHENOMENAL JOB OF BRINGING IN VOLUNTEERS TO RUN GAMES AND
ACTIVITES INSTEAD OF HAVING THE ARTISTS. THIS EVENT WAS FAVORABLE, LOTS OF
FUN, AND CHEAP.
CLASSROOM EQUIPMENT AND TECHNOLOGY: STARTED TREATING THESE TWO CATEGORIES AS
ONE.
FIELD TRIPS: WILL NEED TO LOOK AT THIS AND MAKE SURE THAT ALL CLASSROOMS
RECEIVE SOME ASSISTANCE FROM THIS CATEGORY.
HOSPITALITY: RIGHT ON BUDGET FOR THE ACTIVITIES WE HAD PLANNED FOR (OPEN
HOUSE REFRESHMENTS, PARENT/TEACHER CONFERENCE REFRESHMENTS, AND THE TEACHER
LUNCHEON). WE ENDED UP PAYING FOR THE GRANDPARENT BREAKFAST, CATHOLIC
SCHOOLS WEEK PRAYER BREAKFAST AND THE PRINCIPAL SEARCH MEETING REFRESHMENTS.
WE DID NOT ANTICIPATE THESE ACTIVITIES WHEN WE SET THE ORIGINAL BUDGET.
THESE EXPENSES WERE PLACED IN THIS CATEGORY TO SEE WHAT WAS SPENT AND WILL
DECIDE IF WE WANT TO BUDGET/PAY FOR THOSE NEXT YEAR.
LAST DAY OF SCHOOL: DISCUSSIONS WILL CONTINUE TO TAKE PLACE AS WE MOVE INTO
THIS NEW SCHOOLYEAR.
ADDITIONAL CLARIFICATION WAS PROVIDED FOR:
TRANSPORTATION: THIS MONEY WAS USED FOR THE CHILLER FIELD TRIP AND THE
JUNIOR ACHIEVEMENT BIZTOWN.
WE NEED TO MAKE SURE OUR STAFF IS NOT PAYING FOR ITEMS USED IN THEIR
CLASSROOM WITH THEIR OWN MONEY. OUR “INSTRUCTIONAL AIDS” CATEGORY WILL
HELP.
KELLEY INTRODUCED KERRY EVERHART. KERRY IS THE TREASURER THIS YEAR
(2010/2011) AND NEXT YEAR (2011/2012). SOMEONE WILL TAKE KELLEY TREON’S
PLACE AS ASSISTANT TREASURER NEXT YEAR (2011/2012). THIS PERSON WILL BE
TREASURER FOR 2012/2013 AND 2013/2014. KELLEY AND KERRY ARE GOING TO IRON
OUT WHO THE TREASURER WILL BE FOR 2012/2013 AND 2013/2014. IT MIGHT BE DEB
SCHUMACHER OR NICKI BOWEN. KELLEY/KERRY WILL PROVIDE US WITH AN UPDATE AT
OUR NEXT MEETING.
REQUESTS FOR REIMBURSEMENT WILL BE ISSUED ON FRIDAYS OF EACH WEEK.
REIMBURSEMENT REQUESTS SHOULD BE SENT TO KERRY EVERHART, C/O RICKY 1M BY
WEDNESDAY OF THAT WEEK.
COMMUNICATIONS: JENNIFER PRICE
• JENNIFER PRICE IS NEW TO H&S THIS YEAR AND HAD HER FIRST MEETING WITH
MR. ROTELLA.
• JEN WILL BE REACHING OUT TO THE MEDIA TO PROMOTE ST. MATTHEW’S EVENTS
ON A MONTHLY BASIS.
• SHE WILL REACH OUT TO NORMA HORAN, OUR DIOCESIAN CONTACT FOR THE
CATHOLIC TIMES PAPER.
• DISCUSSIONS TOOK PLACE REGARDING SURVEYS (PARENTS’ LIKES/DISLIKES,
ETC.). WE WILL CONTINUE TO TALK ABOUT THIS IN FUTURE MEETINGS.
MEMBERSHIP: CHRISTIE ALLOTO
• CHRISTIE WILL BEGIN HANDLING OUR SCHOOL DIRECTORY FOR THIS YEAR.
DISCUSSIONS TOOK PLACE REGARDING THIS TOPIC.
• SHE WILL ALSO BE RESPONSIBLE FOR BOX TOPS, STORY TIME, AND THE
VOLUNTEER FORMS THAT ALL FAMILIES RECEIVED IN THEIR WELCOME PACKET.
VICE PRESIDENT: JILL HOWARD
• MENTOR FAMILIES: MOST OF OUR NEW FAMILIES WILL HAVE CHILDREN
ENTERING KINDERGARTEN.
• JILL PROPOSED A CHANGE FOR THE HANDLING OF OUR CURRENT MENTOR FAMILY
PROGRAM FOR FUTURE YEARS: MENTORS MEETING WITH KINDERGARTEN FAMILIES WILL
MEET WITH THEM AFTER OUR KINDERGARTEN MEETING NIGHT AND ALL OTHER FAMILIES
WILL MEET AT OUR OPEN HOUSE.
• THIS SHOULD HELP TO ELIMINATE SOME OF THE CONFUSION WE’VE NOTICED IN
THE PAST. WE’LL NEED TO FINALIZE DISCUSSIONS ON THIS TOPIC AT OUR NEXT
MEETING.
SECRETARY: MICHELE TWENTE
• NO REPORT
PRESIDENT: LAURIE STEELE (PRESENTED THE FOLLOWING TOPICS)
OLD BUSINESS
2010 LAST DAY OF SCHOOL ACTIVITIES
• THE LAST DAY OF SCHOOL WAS WELL RECEIVED. NEXT YEAR WE WILL WANT TO
CONSIDER ADDING A ROTATION TO ALLOW THE TEACHING STAFF TIME TO SPEND WITH
THEIR STUDENTS.
HOME AND SCHOOL FUNDS
• DISCUSSIONS TOOK PLACE REGARDING THIS TOPIC.
• WE NEED TO CONTINUE MEETING WITH MR. ROTELLA, FR. SILL, AND OTHERS
REGARDING OUR BUILDING (PLAYGROUND, ROOF FOR THE SCHOOL, AND OUR HUTTA GYM).
ONE ITEM TO NOTE: SOME MONEY SHOULD BE SET ASIDE FOR OUR STUDENTS THAT
ATTEND ST. MATTHEW’S SCHOOL.
NEW BUSINESS
SCHOOL SUPPLY SALE
• LAURIE STEELE WILL HANDLE OUR SCHOOL SUPPLY SALE NEXT YEAR SINCE SHE
WILL NO LONGER BE OUR PRESIDENT OF H&S. WE DID HAVE A PROFIT OVERALL THIS
YEAR.
UPCOMING CALENDAR AND KEY DATES TO REMEMBER (VOLUNTEERS ARE NEEDED FOR THESE
KEY DATES. PLEASE LET LAURIE KNOW IF YOU ARE AVAILABLE)
• KINDERGARTEN ORIENTATION: THURSDAY AUGUST 19, 2010 AT 7 PM
• OPEN HOUSES: THURSDAY, SEPTEMBER 2, 2010 AT 6 PM AND THURSDAY,
SEPTEMBER 9, 2010 AT 7 PM.
• SCHOOL PICTURE DAY: WEDNESDAY, SEPTEMBER 1, 2010
NEXT MEETING
• THE NEXT H&S MEETING WILL TAKE PLACE ON TUESDAY, SEPTEMBER 14, 2010
AT 7 PM. IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
AUGUST 15, 2010
------------------------------------------------------------------------------
ST. MATTHEW HOME AND SCHOOL ASSOCIATION
TUESDAY, FEBRUARY 9, 2010
MEETING CANCELLED
SCHOOL CLOSED DUE TO WEATHER
TOPICS FORWARDED VIA EMAIL FOR DISTRIBUTION TO ALL:
PRINCIPAL’S REPORT: CAROLE MARSH
• NO REPORT
ASST. PRINCIPAL'S REPORT: FRANCES MICHALEC
• INFORMATION ON CAROLE’S RETIREMENT CELEBRATIONS
• THERE ARE 3 CELEBRATIONS IN THE PLANNING STAGES: 1. THERE WILL BE A
ST. MATTHEW PARISH/SCHOOL RECEPTION ON SUNDAY, JUNE 6TH IN THE HUTTA GYM FROM
2:00 TO 4:00 PM. 2. THERE WILL BE A STAFF/RECTORY CELEBRATION ON SATURDAY,
MAY 22ND. 3. WE WILL HONOR CAROLE AT THE COMMISSIONING SERVICE ON JUNE 2ND.
• FRANCES WILL CONTINUE TO WORK WITH MARY THOMPSON AND THE HOME AND
SCHOOL ASSOCIATION REGARDING THE ST. MATTHEW PARISH/SCHOOL RECEPTION. MARY
THOMPSON IS GOING TO LOOK AT THE PARISH DATABASE AND WILL BE SURE TO INCLUDE
FORMER FAMILIES AND STUDENTS TO THIS RECEPTION. IT WOULD BE NICE TO HAVE
STAFF HELP AT THIS RECEPTION, BUT WILL REALLY NEED ADDITIONAL ASSISTANCE AT
THE STAFF CELEBRATION ON MAY 22ND. SPOUSES WOULD BE INCLUDED IN THIS
CELEBRATION.
• IN HONORING CAROLE AT THE COMMISSIONING CEREMONY ON JUNE 2ND, FRANCES
HAS A COUPLE IDEAS. AFTER EASTER BREAK, SHE WILL SEND OUT A LETTER VIA
KIDMAIL INFORMING PARENTS OF THE UPCOMING EVENTS AND ASKING PARENTS IF THEY
WOULD LIKE TO MAKE A MONETARY GIFT TO CAROLE FOR HER YEARS OF SERVICE. THIS
WOULD BE A SURPRISE. FRANCES HAS TALKED TO SALLY REGARDING THE LOGISTICS OF
COLLECTION MONEY WITHOUT CAROLE KNOWING ABOUT THIS.
• CAROLE IS A REGULAR LISTENER OF THE NATIONAL PUBLIC RADIO (NPR).
THERE IS A PROGRAM ON NPR CALLED STORYCORPS. STORYCORPS IS A NATIONAL
PROJECT THAT INTERVIEWS PEOPLE AND THEN THE INTERVIEWS ARE ARCHIVED AT THE
LIBRARY OF CONGRESS IN WASHINGTON, D.C. EACH INTERVIEW IS GIVEN AN NUMBER SO
THAT FUTURE GENERATIONS CAN LISTEN TO THE HISTORICAL RECORDINGS. ON
OCCASION, CAROLE HAS COMMENTED ON THE PROGRAM. FRANCES’S THOUGHT IS TO ASK
STUDENTS AND STAFF TO FORMULATE QUESTIONS THAT THEY WOULD LIKE CAROLE TO
ANSWER. IT WOULD BE NICE TARGET 5 QUESTIONS PER GRADE AND INDIVIDUAL STAFF
QUESTIONS. CAROLE WOULD BE GIVEN THE LIST OF ALL QUESTIONS AND WOULD BE ABLE
TO CHOOSE THE ONES SHE WOULD LIKE TO ANSWER. THE RECORDING LASTS 45 MINUTES
LONG. THIS AGAIN WOULD BE A SURPRISE.
• IT WOULD BE NICE TO GIVE CAROLE SOME SCHOOL/CLASS PROJECTS AT THE
COMMISSIONING SERVICE. FRANCES WOULD LIKE TO HAVE THE PLAQUE IN THE FRONT
HALL ENGRAVED AND PRESENTED TO HER AT THAT TIME.
• THESE ARE ONLY A FEW IDEAS. FRANCES WOULD LIKE TO COLLECT NAMES OF
THOSE INDIVIDUALS THAT WOULD BE WILLING TO WORK WITH HER IN PREPARING FOR
CAROLE’S RETIREMENT CELEBRATION. SHE WILL CONTINUE TO KEEP ALL UPDATED ON
PROGRESS.
TREASURER: KELLEY TREON
• ATTACHED IS KELLEY’S UPDATED BUDGET AND SHE WOULD LIKE TO POINT OUT
THE FOLLOWING ITEMS:
WE RECEIVED DR. HUTTA’S MAIN EVENT DONATION OF $4,000. THE LAST SIGNIFICANT
EXPENSE IS THE COST OF THE LAS VEGAS TRIP WHICH SHOULD BE APPROXIMATELY
$3,000.
KELLEY SPOKE TO JOYCE MILLER-EVANS. THERE WILL NOT BE ANY ADVANCE TABLE
RENTALS FOR THE 2010 BAZAAR. THEY ARE GOING TO TRY ONLINE REGISTRATIONS THIS
YEAR. THE $3,000 BUDGETED FOR THIS SCHOOL YEAR IS EXPECTED TO COME NEXT YEAR
INSTEAD.
KELLEY HAS ADDED A NEW LINE ITEM TO OUR BUDGET FOR THE LATCHKEY
IMPROVEMENTS. SO FAR, THEY HAVE SPENT $922 (NEW AREA CARPETS, CRAFTS, GAMES,
SUPPLIES) OF THE $2,000 THAT WAS APPROVED.
WE HAVE SPENT THE TECHNOLOGY BUDGET AND HAVE GONE A LITTLE BIT OVER. SOME OF
WHAT HAS BEEN CATEGORIZED AS TECHNOLOGY COULD BE RECLASSIFIED AS CLASSROOM
EQUIPMENT, SUCH AS THE SMART BOARDS OR PROJECTORS. BETWEEN THE TWO BUDGET
CATEGORIES, WE HAVE ENOUGH FUNDS TO COVER THIS YEARS’ SPENDING.
OUR CURRENT CASH BALANCE IS $105,447. ASSUMING WE SPEND ALL OF THE REMAINING
EXPENSES WE HAVE BUDGETED FOR THIS SCHOOL YEAR, WE WILL HAVE ABOUT $64,000
LEFT OVER. WE COULD COMFORTABLY COMMIT TO AT LEAST $40,000 TO THE HUTTA
RENOVATION. DISCUSSIONS WILL NEED TO CONTINUE WITH CAROLE.
COMMUNICATIONS: CHRISTIE ALLOTO
• NO REPORT
HOSPITALITY: JULIE YALE AND JENNIFER NORDMOE
• NEED TO CONFIRM IF IT’S OK TO PAY FOR THE SPAGHETTI DINNER PITCHERS
OUT OF THE HOME AND SCHOOL BUDGET.
• A BIG THANK YOU TO JILL AND CYNTHIA FOR THEIR HELP WITH THE AWARD
RECEPTION. EVERYONE SEEMED TO ENJOY THEMSELVES. OUR HOSPITALITY COMMITTEE
IS GEARING UP FOR THE TEACHER CONFERENCE MEAL.
ROOM PARENTS: LINDA STRAPP AND TERESA OZARZAK
• VALENTINE DAY PARTIES WILL BE COMING UP ON FRIDAY, FEBRUARY 12,
2010.
• ALL HAVE BEEN REMINDED TO KEEP UP WITH MANNA IN THE MORNING AND THE
TEACHERS’ BIRTHDAYS.
• ROOM PARENTS COMMITTEE HAS A CALL OUT FOR HELP IN MANNING THE
CLASSROOMS FOR THE TEACHER APPRECIATION LUNCHEON.
• THE 2ND GRADERS DID RECEIVE DONUTS AND JUICE DURING THEIR
RECONCILIATION.
VICE PRESIDENT: JILL HOWARD
• NO REPORT
SECRETARY: MICHELE TWENTE
• NO REPORT
PRESIDENT: LAURIE STEELE
VICE PRESIDENT: JILL HOWARD
OLD BUSINESS
• NO REPORT
NEW BUSINESS
• NO REPORT
NEXT MEETING
• THE NEXT H&S MEETING WILL TAKE PLACE ON TUESDAY, MARCH 9, 2010 AT 4
PM. IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
FEBRUARY 24, 2010
ST. MATTHEW HOME AND SCHOOL ASSOCIATION
BOARD MINUTES
TUESDAY, JANUARY 12, 2010
ATTENDANCE: LAURIE STEELE TERESA OZARZAK
CAROLE MARSH JULIE YALE
LINDA STRAPP FRANCES MICHALEC
MICHELE TWENTE CHRISTIE ALLOTO
KELLEY TREON CYNTHIA FRANZMAN
JILL HOWARD RENEE GHILONI
JENNIFER NORDMOE
PRINCIPAL’S REPORT: CAROLE MARSH
• UPDATE ON THE H1N1 CLINIC: WE HAVE 30 RESPONDENTS AT THIS TIME.
THERE IS NO CHARGE FOR THIS VACCINE, AND IT IS BEING OFFERED TO FAMILIES THAT
ATTEND ST. MATTHEWS SCHOOL. FORMS NEED TO BE COMPLETED AND RETURNED BY
THURSDAY, JANUARY 14, 2010. CHILDREN UNDER AGE 10 CAN RECEIVE A SECOND
VACCINE IF IT HAS BEEN MORE THAN 28 DAYS SINCE THEY RECEIVED THEIR FIRST H1N1
VACCINE.
• NEW TECHNOLOGY WAS ORDERED BEFORE CHRISTMAS BREAK. THIS INCLUDES
PROJECTORS, DOCUMENT CAMERAS, AND SMART BOARDS. WE WILL HAVE NO PROBLEM
HITTING OUR TECHNOLOGY BUDGET THIS YEAR.
ASST. PRINCIPAL'S REPORT: FRANCES MICHALEC
• OUR NEXT CATCH THE SPIRIT DAY WILL TAKE PLACE ON FEBRUARY 16, 2010.
CUPCAKES WITH BABIES IN THEM HAVE BEEN REQUESTED AGAIN THIS YEAR. EACH CATCH
THE SPIRIT FAMILY HAS 22 PER GROUP WITH ONE TEACHER. THERE ARE A TOTAL OF 27
FAMILIES THIS YEAR. OUR ROOM PARENT REPRESENTATIVES WERE OK WITH THIS
REQUEST.
TREASURER: KELLEY TREON
• KELLEY DISTRIBUTED AN UPDATED BUDGET AND POINTED OUT THE FOLLOWING
ITEMS;
EZ MONEY: THIS ITEM INCLUDES VARIOUS PROGRAMS (IE. KROGER, GIANT EAGLE, ETC.)
CHRISTMAS BAZAAR: WE DID GREAT THIS YEAR. WE MADE APPROXIMATELY $14,349.
TABLE RESERVATIONS CERTAINLY HELPED INCREASE OUR PROFIT FROM PRIOR YEARS.
SOME VENDORS HAVE ALREADY PAID FOR NEXT YEAR’S BAZAAR TO GET THEIR LOCATION
AS WELL AS A DISCOUNT.
DISCUSSIONS TOOK PLACE REGARDING VENDORS HAVING THE OPTION TO PAY FOR NEXT
YEAR’S BOOTH ONLINE.
BANK CHARGES : BANK SERVICE CHARGES – THERE IS A $35 MONTHLY FEE DUE TO OUR
OLD CREDIT CARD PROCESSING THROUGH HUNTINGTON AS A RESULT OF LAST YEAR’S MAIN
EVENT. THIS WAS A TWO YEAR CONTRACT. IT’S CHEAPER TO CONTINUE PAYING THE
$35 MONTHLY FEE FOR 1 YEAR RATHER THAN PAY A $500 CANCELLATION FEE. THIS
MONTHLY FEE WILL END NEXT SEPTEMBER 2010.
SOUND SYSTEM: WE STILL OWE SOME MONEY ON THIS, BUT KELLEY IS WAITING TO HEAR
BACK FROM MR. FRAZIER REGARDING THIS SYSTEM.
TECHNOLOGY: UTILIZING OUR BUDGET AS CAROLE MENTIONED EARLIER DURING THIS
MEETING. WE WILL EXCEED OUR BUDGET SOME THIS YEAR.
COMMUNICATIONS: CHRISTIE ALLOTO
• SUE MCFADDEN HAS ASKED THAT WE SEND A THANK YOU NOTE TO JUDY TISNACK
FOR HER COOKIE DONATION AT THE CHRISTMAS BAZAAR.
HOSPITALITY: JULIE YALE AND JENNIFER NORDMOE
• PARENT TEACHER CONFERENCES WILL BE COMING UP ON THURSDAY, FEBRUARY
18, 2010. DISCUSSIONS WILL CONTINUE ON WHAT WILL BE SERVED THAT DAY TO THE
TEACHERS.
ROOM PARENTS: LINDA STRAPP AND TERESA OZARZAK
• VALENTINE DAY PARTIES WILL BE COMING UP ON FRIDAY, FEBRUARY 12,
2010.
• FIRST RECONCILIATION WILL TAKE PLACE ON SATURDAY, FEBRUARY 6, 2010.
• CONFIRMATION WILL TAKE PLACE ON SATURDAY, MARCH 13, 2010.
• FIRST COMMUNION WILL TAKE PLACE ON SATURDAY, MAY 1, 2010 AND
SATURDAY, MAY 8, 2010.
VICE PRESIDENT: JILL HOWARD
• THE TEACHERS REALLY APPRECIATED AND LIKED THEIR VISA GIFT CARDS THEY
RECEIVED THIS YEAR AT CHRISTMAS.
SECRETARY: MICHELE TWENTE
• NO REPORT
PRESIDENT: LAURIE STEELE
VICE PRESIDENT: JILL HOWARD
OLD BUSINESS
AUCTION CHARITABLE DONATION
• OUR EXTRA PERCENT (1% - APPROXIMATELY $900) WILL BE DONATED TOWARDS
TUITION ASSISTANCE AND OUR CHARITABLE WORKS COMMITTEE. OUR H&S BOARD DECIDED
TODAY TO SPLIT THIS AMOUNT 50/50. $450 WILL BE GIVEN TO EACH GROUP.
HUTTA GYM RENOVATION IDEAS
• LAURIE RECENTLY FOUND OUT THAT FR. NOBLE HAS A VISION FOR WHAT HE
WOULD LIKE TO SEE TAKE PLACE WITH THE HUTTA GYM AS FAR AS RENOVATIONS. THIS
WAS PART OF THE LONG GENERATIONS PLANNING. . HE WOULD LIKE IT TO BE MORE
LIKE A CAFETERIA THAN A GYM. THE SCHOOL IS CHURCH PROPERTY.
• DISCUSSIONS AND SOME IDEAS WERE PASSED AROUND REGARDING FUTURE
RENOVATIONS TO THE HUTTA GYM. THIS PROJECT IS REALLY LIKE A MARKETING PLAN.
IT WOULD BE NICE TO HAVE AN ARCHITECT MEET WITH FR. NOBLE, H&S, AND ALL
GROUPS THAT UTILIZE THE HUTTA GYM. FROM THERE, MOVE FORWARD WITH CHANGES.
CONSIDER THIS A 5 YEAR PLAN. THIS CERTAINLY SHOWS COMMITMENT TO THE PARISH
AND SCHOOL. LAURIE WILL FOLLOW UP WITH FR. NOBLE.
NEW BUSINESS
KROGER PROGRAM
• CAROLE SPOKE TO A COUPLE OTHER SCHOOLS AND FOUND OUT THEY PARTICIPATE
IN THE KROGER COMMUNITY REWARDS PROGRAM. THIS PROGRAM IS BASED ON A % THAT
WILL COME BACK TO THE SCHOOL. DISCUSSIONS TOOK PLACE ABOUT FAMILES
PARTICIPATING BEING ABLE TO USE THIS MONEY TOWARDS THEIR CHILD/CHILDREN’S
TUITION. CAROLE WILL CHECK FURTHER WITH HOLY SPIRIT AND FRANCES WILL CHECK
WITH ST. PAULS REGARDING ADDITIONAL DETAILS REGARDING THIS PROGRAM.
BULLYING PROGRAM
• HEATHER MCKAY SENT AN EMAIL TO LAURIE STEELE REGARDING THIS TOPIC.
ST PIUS AND ST. TIM’S PARTICIPATE IN THIS PROGRM AND WERE WONDERING IF THERE
WAS ANY INTEREST FROM OUR SCHOOL. APPEARS THE GENTLEMAN THAT RUNS THIS
PROGRAM HAS SPOKEN AT ST. MATTHEWS IN THE PAST.
LATCHKEY FUNDS
• MRS. CAMPBELL WAS VERY APPRECIATIVE OF THE $2,000 H&S GAVE TO
LATCHKEY AND WANTED TO THANK EVERYONE FOR THEIR GENEROSITY.
GAHANNA SWIM CLUB
• CYNTHIA WONDERED IF ANYONE WOULD BE INTERESTED IN A ST. MATTHEW POOL
DAY ON AUGUST 12, 2010. IF H&S DONATED $350 THE GAHANNA POOL STAFF WOULD
ALLOW UP TO 250 PEOPLE IN FREE THAT WERE NOT MEMBERS.
• DISCUSSIONS WILL CONTINUE ON THIS TOPIC AND MAY WANT TO CONSIDER JULY
VS AUGUST. IN ADDITION, KELLEY TREON DISCUSSED WHAT HAS BEEN DONE IN THE
PAST REGARDING ST. MATTHEW POOL DAYS.
FATHER DAUGHER DANCE
• THE FATHER DAUGHTER DANCE IS COMING UP ON SATURDAY, FEBRUARY 20,
2010. THIS DANCE WILL BE OPEN TO ALL GIRLS AT THE SCHOOL REGARDLESS OF WHICH
GRADE THEY ARE IN.
NEXT MEETING
• THE NEXT H&S MEETING WILL TAKE PLACE ON TUESDAY, FEBRUARY 9, 2010 AT
4 PM. IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
JANUARY 16,2010
ST. MATTHEW HOME AND SCHOOL ASSOCIATION
BOARD MINUTES
TUESDAY, OCTOBER 13, 2009
ATTENDANCE: LAURIE STEELE TERESA OZARZAK
PAULA TRUDEAU CAROLE MARSH
LINDA STRAPP FRANCES MICHALEC
MICHELE TWENTE CHRISTIE ALLOTO
KELLEY TREON CYNTHIA FRANZMAN
JILL HOWARD JENNIFER NORDMOE
PRINCIPAL’S REPORT: CAROLE MARSH
• WE ARE NEARING THE END OF THE 1ST GRADING PERIOD. REPORT CARDS WILL
BE SENT HOME ON FRIDAY, NOVEMBER 6, 2009.
• STAFF AND ALL ARE DOUBLING THEIR EFFORTS REGARDING H1N1. ST.
MATTHEW’S HAS REPORTED LOW ABSENTISM BUT HAS NOTICED CHILDREN ARE STAYING OUT
LONGER. CALLS ARE COMING INTO THE SCHOOL REGARDING THE H1N1 VACCINE. MRS.
MORTON AND OTHERS WILL KEEP ALL POSTED ON THE PROGRESS/ACCESS OF THIS
VACCINE.
• HALLOWEEN PARTIES WILL TAKE PLACE IN THE CLASSROOMS ON FRIDAY,
OCTOBER 30, 2009. IT’S RECOMMENDED THAT ALL TREATS ARE INDIVIDUALLY
WRAPPED.
• ALL SHOULD KEEP THE HOLY SPIRIT FAMILY IN YOUR PRAYERS REGARDING THE
8TH GRADE STUDENT THAT RECENTLY PASSED AWAY. SEVERAL WENT FROM ST. MATTHEWS,
INCLUDING 8TH GRADERS WHO PLAYED FOOTBALL WITH THIS STUDENT. ST. MATTHEW’S
SCHOOL, AS WELL AS SOME ST. MATTHEWS’ FAMILIES PROVIDED BAGELS AND FOOD FOR
LUNCH AS WELL.
• TERRA NOVA TESTING IS SCHEDULED FOR GRADES 3-8 DURING THE WEEK OF
OCTOBER 19TH – 23RD, 2009. RESULTS WILL COME BACK MID DECEMBER.
• THE NEWSLETTER IS BEING SENT TO ALL FAMILIES VIA EMAIL.
APPROXIMATELY ½ OF ALL FAMILIES ARE OPENING IT. OTHER REMINDERS ARE SENT VIA
GROUPS TO HOME EMAIL ADDRESSES AS WELL (I.E. 8TH GRADE PARENTS RE:
CONFIRMATION, ETC). THE NEWSLETTER IS STILL POSTED ON THE SCHOOL WEBSITE.
ASST. PRINCIPAL'S REPORT: FRANCES MICHALEC
• CATCH THE SPIRIT WENT WELL AND THE DONUTS WERE MUCH APPRECIATED.
• THE MOST RECENT CONFERENCE THE STAFF ATTEBDED (OCEA ON THURSDAY,
OCTOBER 8TH, AND FRIDAY, OCTOBER 9TH, 2009) WAS ONE OF THE BEST. ALL THAT
ATTENDED FOUND IT BENEFICIAL. A BIG THANKYOU TO HOME AND SCHOOL FOR FUNDING
THIS TRIP.
TREASURER: KELLEY TREON
• KELLEY DISTRIBUTED AN UPDATED BUDGET AND POINTED OUT THE FOLLOWING
ITEMS;
AUCTION: SHE’S BEEN REIMBURSING PEOPLE AS SHE’S BEEN GOING ON. MONEY
COLLECTED FOR THE RAFFLE NOW REFLECTS A PROFIT.
CHRISTMAS BAZAAR: NUMBER REFLECTS THE AMOUNT SHE’S COLLECTED FOR THIS YEAR.
BOOTH SPACE IS APPROXIMATELY $7,900 WHICH RELFECTS MORE THAN LAST YEAR.
INNISBROOK IS DOWN FROM LAST YEAR. MIGHT WANT TO RECONSIDER THIS FUNDRAISER
FOR NEXT YEAR OR AT LEAST LOOK AT HOW IT WAS PROMOTED. MAY WANT TO CONSIDER
OTHER COMPANIES AS FUNDRAISING (I.E. CONSIDER MARKET DAY – THE ATHLETIC
ASSOCIATION WOULD PICK UP ANOTHER ½ PERCENT). DISCUSSIONS WILL NEED TO
CONTINUE ON THIS TOPIC.
DIRECTORIES: BETTER THAN BUDGET. IT WAS LESS EXPENSIVE AND THE DIRECTORIES
WERE BOUND PRINTING THEM IN 8X11 VS THE SMALLER SIZE AS DONE IN YEARS PAST.
WE MAY WANT TO CONSIDER A CHAIR FOR THIS PROJECT NEXT YEAR.
SUPPLY SALE: WE MADE APPROXIMATELY $4,900 FROM SUPPLIES AND THE NEW AND USED
UNIFORMS. WE DON’T HAVE THE BREAKOUT FOR THESE TWO ITEMS. WE WERE BUDGETED
TO MAKE $4,300.
MAIN EVENT: THE NEW CREDIT CARD SYSTEM WILL BE IN PLACE FOR THE MAIN
EVENT.
COMMUNICATIONS: CHRISTIE ALLOTO
• CONVERSATIONS TOOK PLACE REGARDING THE REGISTERING FOR BOX TOPS. THE
BOX TOP PROGRAM IS STILL ONE OF THE BEST PROGRAMS OUT THERE.
• CHRISTIE WILL GET THE NAMES OF THOSE VOLUNTEERING FOR RIGHT TO READ
TO DEBBIE BURKE.
• CHRISTIE DISCUSSED VARIOUS PROMOTIONAL REWARD PROGRAMS. A FEW OF
THEM: SUBWAY, MY COKE (CAPS OFF BOTTLES), CAMPBELL SOUP LABELS.
• CHRISTIE WILL TAKE A LOOK AT THE CAMPBELL’S CATALOG AND PASS THIS
ALONG TO CAROLE. THERE ARE APPROXIMATELY 20,000 POINTS THAT CAN BE USED FOR
PURCHASE OF ANY ITEMS.
HOSPITALITY: JENNIFER NORDMOE
• NOTHING TO REPORT. ALL APPEARS TO BE SET AND IN PLACE FOR THE PARENT
TEACHER CONFERENCES THAT WILL BE COMING UP SOON.
ROOM PARENTS: LINDA STRAPP, TERESA OZARZAK, AND PAULA TRUDEAU
• THE ROOM PARENTS FOR EACH GRADE ARE GETTING READY FOR THE HALLOWEEN
PARTIES SCHEDULED FOR FRIDAY, OCTOBER 30, 2009.
• THE NEXT PARTY WILL TAKE PLACE IN DECEMBER (ST. NICK).
VICE PRESIDENT: JILL HOWARD
• NO REPORT
SECRETARY: MICHELE TWENTE
• NO REPORT
PRESIDENT: LAURIE STEELE
VICE PRESIDENT: JILL HOWARD
OLD BUSINESS
SOUND SYSTEM PROPOSAL
• THIS SYSTEM IS IN AND WILL BE USED FOR THE MAIN EVENT. LAURIE AND
RANDY FRAZIER ARE WORKING ON THE PRICING AS SOME WAS DAMAGED WHEN RECEIVED.
THEY WILL KEEP US POSTED ON THE FINAL OUTCOME.
• THE FINAL INVOICE/PRICE WILL GO TO KELLEY. HOME AND SCHOOL TESTED
THIS SYSTEM EARLIER TODAY AND REALLY LIKED IT.
NEW BUSINESS
• CONTRIBUTION TO THE FOWLER MEMORIAL FUND: THIS IS THE NAME OF THE
HOLY SPIRIT 8TH GRADER THAT PASSED AWAY. OUR ATHLETIC ASSOCIATION WILL MATCH
THE AMOUNT ST. MATTHEW’ PARENTS DONATE. CAROLE WILL TALK TO THE PRINCIPAL AT
HOLY SPIRIT. THE HOME AND SCHOOL ASSOCIATION WILL CONSIDER DONATING $100.
IN ADDITION, AS A RESULT OF THE MAIN EVENT/AUCTION, A PERCENT IS USUALLY
DONATED TO CHARITY. MAY WANT TO CONSIDER CONTRIBUTING TO THIS MEMORIAL FUND
INSTEAD OF A CHARITY. CAROLE WILL FOLLOW UP ON THIS AND KEEP US POSTED.
• THE CHRISTMAS BAZAAR IS GOING VERY WELL. WE HAVE NUMEROUS VENDORS AS
PER JOYCE MILLER EVANS. THIS EVENT WILL TAKE PLACE ON SATURDAY, NOVEMBER 14,
2009.
• KRIC (BOSCO BASH/MIDDLE SCHOOL DANCE HOSTED BY ST. MATTHEW’S THIS
YEAR) AND THE FATHER/DAUGHTER DANCE ARE BOTH SCHEDULED FOR THE SAME DAY
(JANUARY 23, 2010). WE NEED TO CONSIDER RESCHEDULING THE FATHER/DAUGHTER
DANCE TO FEBRUARY 20, 2010.
• MAIN EVENT AUCTION: HOME AND SCHOOL HAS BEEN RESPONSIBLE FOR
PROVIDING BREAKFAST AND LUNCH TO THOSE VOLUNTEERS THAT WILL BE AT THE SCHOOL
ON FRIDAY, OCTOBER, 16, 2009. FOOD WILL BE BROUGHT IN FROM PANERA. THE
AUCTION COMMITTEE/VOLUNTEERS WILL NEED TO CONSIDER FORMING THEIR OWN
COMMITTEE FOR HOSPITALITY GOING FORWARD.
• MAIN EVENT AUCTION: WE MAY CONSIDER RENTING TABLES IN FUTURE YEARS.
THIS WILL ELIMINATE WEAR/TEAR, LABOR, AND ELEVATOR ISSUES WE HAVE ON OUR
TABLES.
• FROM LINDA STRAPP: SUE MACIOCE WOULD LIKE TO CHANGE THE END OF THE
YEAR EVENTS. WE NEED TO BRAINSTORM/TALK TO THE GYM TEACHERS TO SEE WHAT
OTHER IDEAS CAN BE USED. MIGHT WANT TO CONSIDER AN OLD FASION FIELD DAY, BUT
NEED TO REMEMBER ADDITIONAL PARENT VOLUNTEERS MAY BE NEEDED FOR THIS SCHOOL
EVENT.
• THE NEXT H&S MEETING WILL TAKE PLACE ON TUESDAY, NOVEMBER 10, 2009 AT
4 PM. IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
OCTOBER 26, 2009
ST. MATTHEW HOME AND SCHOOL ASSOCIATION
BOARD MINUTES
ST. MATTHEW HOME AND SCHOOL ASSOCIATION
BOARD MINUTES
TUESDAY, SEPTEMBER 8, 2009
ATTENDANCE: LAURIE STEELE TERESA OZARZAK
PAULA TRUDEAU CAROLE MARSH
LINDA STRAPP FRANCES MICHALEC
MICHELE TWENTE CHRISTIE ALLOTO
KELLEY TREON CYNTHIA FRANZMAN
JULIE YALE
PRINCIPAL’S REPORT: CAROLE MARSH
· WE ARE OFF TO A GOOD START. OUR ENROLLMENT FOR THE 2009-2010
SCHOOLYEAR IS THE SAME AS LAST YEAR.
ASST. PRINCIPAL'S REPORT: FRANCES MICHALEC
· MANNA IN THE MORNING SHOULD BE DELIVERED TO THE NEWMAN CENTER AND NOT
TO THE FRIENDS IN HOMELESS ON MAIN STREET. ANY QUESTIONS REGARDING THE
DELIVERY SHOULD BE DIRECTED TO BECKY SCHOTT.
· CATCH THE SPIRIT – WE WILL USE THE PAC. DONUTS (SNACKS, WATER, AND
CUPS) WILL BE DELIVERED TO THE CLASSROOMS. A COUPLE GROUPS WILL MEET IN THE
PAC. FIRST CATCH THE SPIRIT IS SCHEDULED FOR SEPTEMBER 17, 2009. LAURIE
WILL PICK UP DONUTS AND IS LOOKING FOR ANY H&S VOLUNTEERS TO MEET HER AT THE
SCHOOL AT 8:30 AM THAT MORNING.
TREASURER: KELLEY TREON
· KELLEY DISTRIBUTED AN UPDATED BUDGET (YEAR TO DATE) AND THIS YEAR’S
BUDGET. KELLEY WILL NEED TO WRITE ANOTHER CHECK FOR THE NEW UNIFORMS. WE
ARE EXPECTING TO MAKE LESSAT THE MAIN EVENT THIS YEAR AS A RESULT OF THE
ECONOMY.
· EXPENSE BUDGETS: KELLEY USED LAST YEAR’S NUMBERS AS A GUIDE. FIELD
TRIPS ARE NEW THIS YEAR AS A RESULT OF THE ECONOMY. WHEN TEACHERS ARE
SENDING OUT INFORMATION REGARDING FIELD TRIPS, THEY SHOULD INCLUDE/THANK THE
H&S FOR ASSISTING IN THE FUNDING OF THE TRIP.
· KELLEY WROTE A CHECK (DEPOSIT) FOR THE NEW SOUND SYSTEM. THE TOTAL
IS APPROXIMATELY $13,000.
· MAIN EVENT: KELLEY CONFIRMED OUR SCHOOL AS SIGNED UP FOR THE NEW
CREDIT CARD SYSTEM. BID SHEETS WILL BE PULLED EARLIER IN THE EVENING.
KELLEY HAS BEEN WORKING CLOSELY WITH HEATHER MCKAY REGARDING THE TESTING OF
THIS SYSTEM. SHE IS LOOKING FOR H&S VOLUNTEERS TO ASSIST WITH CHECKOUT THE
NIGHT OF THE MAIN EVENT.
· DEBBIE SHUMACHER WILL BE THE ASSISTANT TREASURER. KELLEY WILL STAY
ON AS TREASURER FOR ONE MORE YEAR SINCE DEBBIE WILL OVERSEE THE MAIN EVENT
NEXT YEAR.
COMMUNICATIONS: CHRISTIE ALLOTO
· CHRISTIE HAS RECEIVED APPROXIMATELY 125 FAMILY VOLUNTEER FORMS AND
SENT SEVERAL OUT TO THE CHAIRS OF MANY EVENTS. THOSE SENT OUT ARE
INNISBROOK, CAFETERIA, MEDIA CENTER, PUBLISHING, STORY TIME, MAIN EVENT, AND
THE CHRISTMAS BAZAAR.
HOSPITALITY: JULIE YALE
THE FIRST OPEN HOUSE (9/3) WENT REALLY WELL AND JULIE WAS LOOKING FOR
VOLUNTEERS TO ASSIST WITH THE SECOND OPEN HOUSE SCHEDULED FOR THURSDAY,
SEPTEMBER 10TH.
NEXT YEAR THE H&S BOARD MIGHT WANT TO RETHINK HAVING COOKIES AT THE OPEN
HOUSE. WE MAY WANT TO CONSIDER DRINKS ONLY. THERE SEEMS TO BE SEVERAL
COOKIES LEFT OVER. THIS YEAR EXCESS COOKIES WILL BE WRAPPED UP AND LINDA
STRAPP WILL TAKE THEM TO THE RONALD MCDONALD HOUSE OR FRIENDS OF THE HOMELESS.
ROOM PARENTS: LINDA STRAPP, TERESA OZARZAK, AND PAULA TRUDEAU
· THE ROOM PARENT MEETING WILL TAKE PLACE ON 9/15/09 AT 6:30 PM IN THE
HUTTA GYM. THEY HAVE HEAD ROOM PARENTS LISTED FOR ALL CLASSROOMS.
· LAURIE STEELE WILL COORDINATE LINING UP BABYSITTERS FOR THAT EVENING
AS WELL AS A MICROPHONE FOR LINDA AND OTHERS TO USE THAT NIGHT.
VICE PRESIDENT: JILL HOWARD
· NO REPORT
SECRETARY: MICHELE TWENTE
NO REPORT
PRESIDENT: LAURIE STEELE
VICE PRESIDENT: JILL HOWARD
OLD BUSINESS
SOUND SYSTEM PROPOSAL
· WE ARE STILL WORKING ON THIS PROPOSAL AND ARE HOPING TO HAVE THIS
SYSTEM BY THE MAIN EVENT.
NEW BUSINESS
· DIRECTORIES – THIS YEAR THE DIRECTORIES WILL INCLUDE EMAIL ADDRESSES
AND WILL BE PRINTED ON 8 ½ X 11 SIZE PAPER. WE HAVE USED A NEW VENDOR THIS
YEAR AND ALL DIRECTORIES SHOULD BE READY FOR DELIVERY SOON.
· THE DRAWING FOR ARTWORK IS DUE ON FRIDAY, 9/11/09. WE’D LIKE TO HAVE
THE FRONT OFFICE STAFF AND MRS. MACIOCE VOTE ON THE WINNER(S).
· NEXT YEAR OUR GOAL IS TO HAVE THE SCHOOL DIRECTORY READY AND
DELIVERED AT THE OPEN HOUSES.
· INNISBROOK – ORDERS WENT OUT TODAY AND ORDERING WILL NEED TO BE DONE
ONLINE THIS YEAR. SUE MULLIGAN WILL HANDLE ORDERS FOR THOSE THAT ARE UNABLE
TO PLACE THEIR ORDER ONLINE.
· HOME AND SCHOOL BOARD MEMBER DUTIES – LAURIE WENT THROUGH THE LAST 10
YEARS OF INFORMATION THAT SHE HAD AND IS IN THE PROCESS OF RETYPING BOARD
MEMBER DUTIES.
· HOME AND SCHOOL MEETING DATES/TIMES – WE DISCUSSED CHANGING THE START
TIME OF THESE MEETINGS. FOR NOW, WE WILL CONSIDER ALTERNATING THE START
TIMES BETWEEN 4 AND 7 PM. OUR NEXT MEETING SCHEDULED FOR TUESDAY, OCTOBER
13, 2009 WILL BEGIN AT 4 PM.
· PARISH MINISTRY – LAURIE REPRESENTED THE H&S ASSOCIATION. MATTHEW
KELLY WAS A WONDERFUL SPEAKER (AT RESURRECTION IN FEBRUARY). WE WILL WANT TO
CONTINUE DISCUSSIONS SURROUNDING THIS SPEAKER. LAURIE WOULD LIKE TO CONSIDER
HAVING HIM COME TO ST. MATTHEWS AND SPEAK TO THE ADULTS AND 8TH GRADE
STUDENTS SINCE THEY ARE MAKING THEIR CONFIRMATION. WE WOULD CHARGE FOR
ADULTS TO ATTEND.
· MINISTRY FAIR – THE NEXT MINISTRY FAIR IS SCHEDULED FOR SATURDAY,
SEPTEMBER 19 AND SUNDAY, SEPTEMBER 20, 2009. WE NEED A VOLUNTEER PRESENT AT
OUR BOOTH AFTER EACH MASS. WE WILL HAVE A COUPLE POSTERS AND/OR HANDOUTS AT
THE TABLE TO SHOW WHAT THE H&S ASSOCIATION IS ALL ABOUT AND WHAT WE DO FOR
OUR PARISHIONERS.
· STAFF CHRISTMAS GIFTS – EILEEN BUZENSKI NOW SELLS $25 VISA GIFT
CARDS. THERE IS NO ACTIVATION FEE. ALL BOARD MEMBERS PRESENT AGREED THAT WE
WILL PURCHASE THESE CARDS FOR GIFTS THIS YEAR FOR STAFF.
· UPCOMING CALENDAR – REMINDER OF THE FOLLOWING:
9/10 AT 7 PM: OPEN HOUSE FOR GRADES K-4 IN THE HUTTA GYM
H&S WILL STAFF TABLES WITH H&S INFORMATION.
9/17 AT 8:30 AM: FIRST “CATCH THE SPIRIT” FAMILY DAY
9/19 AND 9/20: MINISTRY FAIR IN THE HUTTA GYM. WILL HAVE H&S MEMBERS STAFF
THE TABLE AFTER EACH MASS.
9/21: ALL SCHOOL MASS SAID FOR SUE MCFADDEN’S FATHER.
· THE NEXT H&S MEETING WILL TAKE PLACE ON TUESDAY, OCTOBER 13, 2009 AT
4 PM. IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
SEPTEMBER 16, 2009
----------------------------------------------------------------------------
TUESDAY, AUGUST 11, 2009
ATTENDANCE: LAURIE STEELE TERESA OZARZAK
JILL HOWARD PAULA TRUDEAU
MICHELE TWENTE CHRISTIE ALLOTO
KELLEY TREON
JENNIFER NORDMOE
JULIE YALE
LINDA STRAPP
PRESIDENT: LAURIE STEELE
VICE PRESIDENT: JILL HOWARD
WELCOME: LAURIE STEELE
· LAURIE WELCOMED CHRISTIE ALLOTO WHO IS ON OUR COMMUNICATIONS
COMMITTEE. IN ADDITION, CHRISTIE IS OUR CHAIRPERSON FOR THE CAMPBELL SOUP
LABEL FUNDRAISER.
· LAURIE DISTRIBUTED AN UPDATED H&S BOARD MEMBER CONTACT SHEET AS WELL
AS OUR MEETING SCHEDULE FOR 2009-2010.
PRINCIPAL’S REPORT: CAROLE MARSH
· NO REPORT
ASST. PRINCIPAL'S REPORT: FRANCES MICHALEC
NO REPORT
TREASURER: KELLEY TREON
· KELLEY WILL DISTRIBUTE AN UPDATED BUDGET ONCE IT HAS BEEN SET FOR
THIS SCHOOL YEAR. SHE STILL HAS ONE MORE CHECK TO WRITE CAROLE FOR LAST YEAR.
· OVERALL, WE DID NET APPROXIMATELY $44,000 FOR LAST YEAR.
· DUE TO THE FACT THAT WE HAVE “CARRY OVER” FUNDS IN EXCESS OF $70,000,
WE NEED TO DISCUSS OUR GOALS AND PROJECTS FOR NEXT YEAR.
COMMUNICATIONS: CHRISTIE ALLOTO
· CHRISTIE WILL COLLECT THE VOLUNTEER FORMS THAT WERE INCLUDED IN THE
FAMILY PACKETS AT THE START OF THE SCHOOL YEAR.
HOSPITALITY: JENNIFER NORDMOE
THE TEACHER APPRECIATION LUNCHEON WILL TAKE PLACE ON MAY 4TH.
OPEN HOUSES ARE SCHEDULED FOR THURSDAY, SEPTEMBER 3RD (5-8 GRADE) AND
THURSDAY, SEPTEMBER 10TH (K-4). ALL BOARD MEMBERS ARE ASKED TO BAKE TWO
DOZEN COOKIES FOR EACH OPEN HOUSE.
ROOM PARENTS: LINDA STRAPP, TERESA OZARZAK, AND PAULA TRUDEAU
· LINDA AND OTHERS WILL MEET TO FINALIZE ALL DETAILS REGARDING ROOM
PARENTS FOR EACH CLASSROOM.
· THE NEW PARENT KINDERGARTEN MEETING IS SCHEDULED FOR 8/17/09 AT 7
PM. REPRESENTATION FROM THE H&S BOARD WILL BE PRESENT AT THIS MEETING.
· THE ROOM PARENT MEETING WILL TAKE PLACE ON 9/15/09 AT 6:30 PM IN THE
HUTTA GYM. LINDA WILL PUT A REMINDER IN THE FIRST NEWSLETTER REGARDING THIS
MEETING. IN ADDITION, WE WOULD LIKE TO CONSIDER HAVING 8TH GRADERS COME TO
WATCH/BABYSIT OTHER CHILDREN. THIS WOULD BE ONE WAY TO EARN SERVICE HOURS.
VICE PRESIDENT: JILL HOWARD
· THERE ARE 38 NEW /MENTOR FAMILIES FOR THE 2009-2010 SCHOOL YEAR.
· DISCUSSIONS TOOK PLACE REGARDING THE SETUP FOR THOSE MEETING MENTOR
FAMILIES. WE WILL CONTINUE AS WE’VE DONE IN THE PAST AND MAY CONSIDER
CHANGES IN THE FUTURE.
SECRETARY: MICHELE TWENTE
NO REPORT
OLD BUSINESS
NEW PAYMENT SYSTEM FOR THE AUCTION
· AFTER CHECKING WITH ST. PAUL’S, KELLEY TREON HAS CONFIRMED ST. PAUL’S
IS VERY PLEASED WITH THIS NEW PAYMENT SYSTEM.
· OVERALL, THE COST FOR THIS NEW SYSTEM IS APPROXIMATELY $2,000.
· ALL BOARD MEMBERS PRESENT AT THIS MEETING WERE IN FAVOR OF GETTING
THIS NEW PAYMENT SYSTEM. KELLEY TREON WILL MEET WITH CAROLE MARSH TO OBTAIN
HER APPROVAL .
OLD BUSINESS
NEW SOUND SYSTEM PROPOSAL
· THIS IS A ‘STATE OF THE ART’ SOUND SYSTEM THAT CAN BE USED FOR MANY
FUNCTIONS AT ST. MATTHEW’S.
· ALL BOARD MEMBERS PRESENT AT THIS MEETING WERE IN FAVOR OF THIS NEW
SOUND SYSTEM AND WILL PROPOSE THAT WE PURCHASE THIS TO CAROLE MARSH.
NEW BUSINESS
· DATES FOR THE SCHOOL SUPPLY SALE, MENTOR FAMILY GATHERING, MEET THE
TEACHER, AND OPEN HOUSES WERE DISCUSSED.
· MEETING DATES/TIMES FOR THE H&S MONTHLY BOARD MEETINGS WERE
DISCUSSED. OUR NEXT MEETING WILL TAKE PLACE ON TUESDAY, SEPTEMBER 8TH AT
5:30 PM. WE WILL MEET IN THE TEACHER’S LOUNGE.
SUBMITTED BY MICHELE TWENTE
SECRETARY
AUGUST 16, 2009
