SCHOOL:
St. Christopher
SCHOOL PHONE:
215-673-5787
MEETING PLACE:
Trainer Hall
e-mail:
stchrishsa@live.com
President - Janet Dunphy
Vice President - Lucia Rosillo
Treasurer - Dana McLernan
Recording Secretary - Marian Lonergan
Corresponding Sercretary - Dina Green
Hospitality Coordinator - Connie Market and Cindy Retter
Special Lunch Coordinators - Sharon Datillo & Barbara Walsh
ST. CHRISTOPHER SCHOOL
HOME AND SCHOOL ASSOCIATION
BY-LAWS
ARTICLE 0: Mission
The mission of the HSA is to coordinate the efforts of parents and teachers
in achieving the school’s mission. The primary functions of the HSA are:
A.Support and promote quality Catholic education as we carry Christ to
others.
B.Foster/build school unity.
C.Provide a means by which parents may raise funds to help benefit the
school.
D.Welcome and encourage active participation of parents in the
education of their children and offer information to maintain and enrich
family life in a Catholic Christian tradition.
E.To encourage close cooperation between clergy, parents, and teachers
in promoting their educational responsibilities.
ARTICLE I: Name
The name of this organization shall be The Saint Christopher Home and School
Association.
ARTICLE II. Authority
The pastor has the responsibility for the management of the parish school
and receives that power from the Archbishop. This association shall
function only with his consent and receive its authority to act directly
from the pastor who in effect delegates some of the responsibility he
receives from the Archbishop.
ARTICLE III: Elections
Prior to the spring elections the principal and the HSA Executive Board will
accept nominations in writing from the general membership and formulate a
slate of nominations. NOTE: IF NO NOMINATIONS ARE RECEIVED PRIOR TO THE
SPRING MEETING, A PARENT VOLUNTEER WILL BE ASKED TO FILL VACANT POSITIONS,
BASED ON RECOMMENDATIONS FROM THE EXECUTIVE BOARD.
Voting shall take place in May of each year.
An election committee shall be formed by the Executive Board and shall
constitute members of various parish groups and shall be coordinated by the
Vice-President. The election committee cannot consist of present Executive
Board members.
Officers shall serve their term and remain in office until their successors
are elected.
ARTICLE IV: Membership
The membership shall be open to individuals interested in the objectives of
this association, and who express this interest by applying for membership
and paying dues. Furthermore, meetings shall be open to all members of the
parish, but voting is open only to dues paying members. Faculty members are
guests and have voting privileges. They do not pay dues.
ARTICLE V: Executive Board and Officers
The full Executive Board shall consist of the president, vice-president,
recording secretary, corresponding secretary, treasurer, faculty
representative, hospitality coordinator, and special lunch coordinator, with
the pastor and principal acting as advisors. The term of office shall be
for two years and no person shall be eligible to hold the same office for
more than two consecutive terms. The Executive Board shall have the right
to fill vacancies, subject to subsequent approval of the other officers.
The president and vice-president shall not vacate their terms in the same
election year, along with the special lunch coordinator and hospitality
coordinator.
SECTION 1. PRESIDENT: The president shall preside at all meetings
of the HSA and the Executive Board. The president shall have the
responsibility of formulating agendas for the general meetings and shall
exercise general supervision over the affairs and activities of the HSA.
The president shall be a member, ex officio, of all committees and shall
present a summary of the year’s work at the final meeting.
SECTION 2. VICE-PRESIDENT: The vice-president shall perform the
duties of the president whenever the president is absent, shall assume the
duties of that office until the next election if the office of president
becomes vacant. The vice-president shall coordinate a special events
committee that shall be responsible for scheduling, organizing, and
coordinating HSA events.
SECTION 3. RECORDING SECRETARY: The recording secretary shall keep
a minute book showing a true and accurate record of all meetings of this
association and of the Executive Board and shall send notices of regular
meetings to members prior to said meetings. Minutes shall be approved by
the Board before entered into record.
SECTION 4. CORRESPONDING SECRETARY: The corresponding secretary
shall conduct the correspondence of the HSA , publicize functions and events
of the HSA, and maintain a file of al documents pertinent to the work of the
HAS.
SECTION 5. TREASURER: The treasurer shall receive all dues and
other monies and shall make disbursements only as directed by the Executive
Board. The treasurer shall make a verbal financial report at each general
meeting in addition to a written report which shall be examined by the
Executive Board, pay bills approved by the officers and/or established in
the annual budget commitment, and prepare preliminary budget with the
principal and president.
SECTION 6. SPECIAL LUNCH COORDINATORS: There are two special lunch
coordinators responsible for organizing monthly, fundraising lunches. These
coordinators will also be responsible for additional student body
appreciation days agreed upon by the Executive Board.
SECTION 7. HOSPITALITY COORDINATORS: There are two hospitality
coordinators responsible for delegating hospitality needs for each general
home and school meeting. They will also provide refreshments at other
school events agreed upon by the Executive Board.
ARTICLE VI: Committees
A.All committees are open to any member who decides to serve.
B.In the event that committees are not served by volunteers, the
president may appoint members.
C.At the end of each school year (May), the Executive Board will meet
and outline the upcoming parent education, fund-raising and social/parent
events.
D.Each committee will appoint a chairperson who will coordinate
activities/planning with the vice-president.
ARTICLE VII: Meetings
There shall be at least 3 membership meetings during the school year at such
times as the president and the Executive Board shall decide. At each
meeting, a report will be given by the president, the treasurer, the
principal, and the vice-principal. There will be updates on present/past
affairs and opportunities to submit written questions/concerns to be
addressed.
The election shall take place at the last membership meeting of the school
year(April/May). Nominations will be sent home to the general membership
prior to the election meeting and the membership will vote by ballot, which
will be secured by a member of the election committee until votes are
tallied. The new slate of officers will be announced to the membership by
home communication envelope. If no election is held, the current board
remains in office until the next scheduled election.
At a regularly scheduled meeting of the membership, those present shall
constitute a quorum.
ARTICLE VIII: Parliamentary Procedure
The rules contained in “Robert’s Rules of Order, Revised” shall govern this
association in all cases in which they are applicable.
ARTICLE IX: Amendments
Amendments to these By-laws shall be proposed at one membership meeting and
voted on at the next. A two-thirds vote of the membership attending in
necessary to amend.
ARTICLE X: Standing Rules
A.Expenditures may be approved by the Executive Board without the vote
of the membership. Any expenditures voted by the membership must have had
prior approval by the Executive Board.
B.Copies of the treasurer’s report shall be given to Pastor, Pastoral
Council, Administrator, and the membership annually.
C.Fund-raising activities shall be undertaken only with the consent
and approval of the Pastor and/or Administrator. These monies shall be
expended only with the approval of the Pastor and Administrator.
